Narcoossee 
Community Development District 
Agenda 
November 29, 2022 


November 22, 2022 



Board of Supervisors 

Narcoossee Community 

Development District 



Dear Board Members: 



The Board of Supervisors of the Narcoossee Community Development District will meet 
Tuesday, November 29, 2022, at 3:00 p.m. at the GMS Offices, 6200 Lee Vista Blvd., Suite 
300, Orlando, FL 32822. Following is the advance agenda for the meeting: 





1. Roll Call 
2. Public Comment Period 
3. Organizational Matters 


A. Consideration of Resolution 2023-01 Declaring Vacant Seats 

B. Administration of Oath of Office to Newly Elected Board Member 

C. Consideration of Resolution 2023-02 Electing Officers 

4. Approval of Minutes from the September 27, 2022, Meeting 
5. Review and Ranking of Proposals Received for Landscaping Services 
A. Attorney 
B. Engineer 
C. District Manager’s Report 
i. Approval of Check Register 
ii. Balance Sheet and Income Statement 








A. Down to Earth 

B. OmegaScapes 

C. United Land Services 

D. Yellowstone 

6. Consideration of Fiscal Year 2022 Audit Engagement Letter 

7. Acceptance of Aquatic Plant Management Agreement Renewal, Applied 

Aquatic 

8. Staff Reports 

9. Other Business 

10. Supervisors Requests 

11. Next Meeting Date – January 24, 2023 

12. Adjournment 












RESOLUTION 2023-01 
A RESOLUTION OF THE BOARD OF SUPERVISORS 
OF THE NARCOOSSEE COMMUNITY 
DEVELOPMENT DISTRICT DECLARING VACANCY IN 
SEAT No. 3 ON THE BOARD OF SUPERVISORS 
PURSUANT TO SECTION 190.006(3)(b), FLORIDA 
STATUTES; AND PROVIDING AN EFFECTIVE DATE. 



























WHEREAS, the Narcoossee Community Development District (the “District”) is a local 
unit of special purpose government created and existing pursuant to Chapter 190, Florida 
Statutes; and 
WHEREAS, on November 8, 2022, one (1) member of the Board of Supervisors (the 
“Board”) were to be elected by the Qualified Electors of the District, as that term is defined in 
Section 190.003, Florida Statutes; and 
WHEREAS, the District published a notice of qualifying period set by the Supervisor of 
Elections at least two (2) weeks prior to the start of said qualifying period; and 
WHEREAS, at the close of the qualifying period no Qualified Electors qualified to run 
for the seat available for election by the Qualified Electors of the District; and 
WHEREAS, pursuant to Section 190.006(3)(b), Florida Statutes, the Board shall 
declare such seats as vacant, effective the second Tuesday following the general election; and 
WHEREAS, a Qualified Elector is to be appointed to the vacant seats within 90 days 
thereafter; and 
WHEREAS, the Board finds that it is in the best interests of the District to adopt this 
Resolution declaring the seats available for election as vacant. 



NOW, THEREFORE, BE IT RESOLVED BY THE 
BOARD OF SUPERVISORS OF THE NARCOOSSEE 
COMMUNITY DEVELOPMENT DISTRICT: 



SECTION 1. The following seats are hereby declared vacant effective as of November 
29, 2022: 











Seat # 3 (previously held by James Gregoire) 
SECTION 2. This Resolution shall become effective upon its passage. 










PASSED AND ADOPTED this _____ day of November, 2022. 







ATTEST: 

NARCOOSSEE COMMUNITY 
DEVELOPMENT DISTRICT 









_____________________________ ____________________________________ 

Print Name:___________________ Chairperson 














RESOLUTION 2023-02 
A RESOLUTION ELECTING THE OFFICERS OF THE NARCOOSSEE 
COMMUNITY DEVELOPMENT DISTRICT, CITY OF ORLANDO, FLORIDA. 







WHEREAS, the Narcoossee Community Development District (the “District”) is a 
local unit of special-purpose government created and existing pursuant to Chapter 190, 
Florida Statutes; and 
WHEREAS, the Board of Supervisors of the District (“Board”) desires to elect the Officers 
of the District. 



























________________________ 

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF 
SUPERVISORS OF THE NARCOOSSEE COMMUNITY 
DEVELOPMENT DISTRICT: 
SECTION 1. The following persons are elected to the offices shown: 
Chairperson 
Vice Chairperson 
Secretary 
Assistant Secretary 
Assistant Secretary 
Assistant Secretary 
Assistant Secretary 
Assistant Secretary 
Treasurer Assistant 
Treasurer ________________________ 



PASSED AND ADOPTED this ______ day of November 2022. 



ATTEST: NARCOOSSEE COMMUNITY 
DEVELOPMENT DISTRICT 









_____________________________ 
Secretary/Assistant Secretary Chairperson, Board of Supervisors 




MINUTES OF MEETING 

NARCOOSSEE 

COMMUNITY DEVELOPMENT DISTRICT 

 

 The regular meeting of the Board of Supervisors of the Narcoossee Community 
Development District was held Tuesday, September 27, 2022 at 3:00 p.m. at the Offices of 
GMS-CF, LLC, 6200 Lee Vista Boulevard, Suite 300, Orlando, Florida. 

 

 Present and constituting a quorum were: 

 

 Jeffrey Smyk Chairman 

 Steve Giercyk Vice Chairman 

 James Gregoire by phone Assistant Secretary 

 Peter Wong Assistant Secretary 

 Kenneth Turner Assistant Secretary 

 

 

 Also present were: 

 

 

 Jason Showe District Manager 

 Meredith Hammock by phone District Attorney 

 Rey Malave by phone District Engineer 

 Alan Scheerer Field Manager 

 Rhonda Mossing by phone MBS Capital Markets 

 

 

 

FIRST ORDER OF BUSINESS Roll Call 

 Mr. Showe called the meeting to order and called the roll. 

 

SECOND ORDER OF BUSINESS Public Comment Period 

 There being none, the next item followed. 

 

THIRD ORDER OF BUSINESS Approval of the Minutes of the July 26, 2022 
Meeting 

 

On MOTION by Mr. Giercyk seconded by Mr. Turner with all in 
favor the minutes of the July 26, 2022 meeting were approved as 
presented. 


FOURTH ORDER OF BUSINESS Series 2013A Bonds Presentation MBS 
Capital Markets, LLC 

 Ms. Mossing stated provided in your agenda package is a presentation we prepared with 
regard to the bonds that are outstanding. As the prior underwriters to the district we 
continuously monitor the bonds that have been issued, because most of them have a call 
protection date of approximately 10-years after the issuance date and that is to keep the bonds 
from being refunded during that 10-years and that protects the bondholders. After the 10-years it 
presumes the district is reaching or at buildout of the community and the bonds can be refunded 
for a lower interest rate because they could potentially be credit worthy and able to get a bond 
rating. We asked Jason if the board would be interested in allowing us to run some refunding 
numbers to bring back to the board to let you know whether there is a potential for refunding and 
savings that will result in lower annual assessments to the residents. The presentation will show 
you that the rates this year have varied from a low in January of 1.49% on the Municipal Market 
Data for AAA rates bonds up to at the end of August of 3.26%. Today, new money bonds the 
districts that are undeveloped are issuing are trading at about 200 basis points over the MMD 
scale based on August 20th MMD at 3.26% the average interest rate would be 5.26%. 

 Mr. Wong stated the chart shows a 30-year rate. If we are going to refinance, are we 
going with a 30-year or 10-year? 

 Ms. Mossing stated this is just a chart I’m showing you for a typical 30-year MMD scale 
and you would not be extending the maturity of your bonds, it would remain exactly the same 
and we would look to the MMD scale for the maturity date, which is 2033. It won’t be 200 basis 
points over the MMD because you are developed now, but it would probably be in the 
neighborhood of about 150 basis points over the MMD, which in today’s market is still not really 
good for a refunding but we are hopeful that by the time these bonds can be refunded, which 
would be in February of next year that the market will have improved and we will continue to 
monitor it and run rates and bring those back to you and advise you of potential savings. As I 
indicated to Jason before and you today, the market today is not fit for a refunding, but we are 
asking the board to allow us to continue to monitor it between now and when the bonds can be 
refunded in February to bring back to you potential savings should the market improve. 

 Mr. Wong stated there is no financial commitment on the board’s part for you to continue 
to monitor and the market. 

 


FIFTH ORDER OF BUSINESS Agreement for Underwriting Services – MBS 
Capital Markets, LLC 

 

On MOTION by Mr. Smyk seconded by Mr. Giercyk with all in 
favor the agreement with MBS Capital Markets, LLC for the series 
2022 Bonds was approved. 

 

SIXTH ORDER OF BUSINESS Discussion of Landscaping Services 

 Mr. Scheerer stated we did a bid earlier in the year, the bids were thrown out and we 
stayed with Down to Earth. They are still struggling to perform in my opinion the contract 
services. We meet with them every week and go over the same things every week. Most of it is 
detail and some mowing issues. They seem to do not too bad at Nona Crest and Nona Preserve 
for the most part, but they are hit and miss on Dowden Road, which is our biggest frontage area. 
I want to see how the board felt about the landscape contract. We are still paying $98,000 a year. 
We put $201,000 in the upcoming budget. I don’t think we can utilize any of the previous bids 
because those were all thrown out. I know Down to Earth is going to approach me at some point 
with a cost increase. I have been very blunt and upfront that you have four or five guys out there 
supposedly doing the work now and you can’t keep up, what is me giving you more money 
going to do in the future. They have had issues with employees. At some point we are going to 
ask to make a change. 

 Mr. Gregoire asked is there anything in the contract that would allow us to set up an 
incentive plan both negative and positive based on performance? 

 Mr. Showe stated not under the current contract. 

 Mr. Gregoire asked why don’t we invite the owners to the next meeting so we can voice 
our concerns face to face? 

 Mr. Scheerer stated I have been trying to set up a meeting with the head of the honchos 
for about a month but that is something we can do. I have voiced by concerns to branch manager 
and I’m trying to get to the regional vice president. I have already made that call, he has not 
returned any of my calls or meeting. 

 Mr. Turner asked have you sent them a letter saying they are underperforming? 

 Mr. Scheerer stated I have sent a handful of emails that says you are not fulfilling the 
terms of your contract to our satisfaction. They are missing some areas. Their biggest issue is 
they are not getting the detail done. 


 Mr. Showe stated we are on a month-to-month basis because we didn’t want to renew the 
contract when we are dissatisfied with their service. Does the board want to go through the RFP 
process again? 

 Mr. Gregoire stated I recommend that we go forward with something in writing from the 
CDD expressing our concerns and dissatisfaction with their performance and pursue a new RFP 
and be done with Down to Earth. 

 

On MOTION by Mr. Gregoire seconded by Mr. Smyk with all in 
favor staff was authorized to write a letter to Down to Earth 
expressing dissatisfaction with the service and invite them to attend 
the November meeting to address the board and issue an RFP for 
landscape maintenance services to be presented to the board at their 
November meeting. 

 

 Mr. Scheerer stated Steve had touched base with me about the buffer areas on either side 
of Dowden Road. It was discussed at a previous meeting about trimming the trees in that area, 
they are problematic and hang over and the first initial request was a 12” cutback off the 
sidewalk then a 24” cutback then the request for 36” was made and denied. One of the things we 
stated when we were going to undergo this project was we will cut back up to 24” where 
allowable because if you have never been there, that thing drops off severely into a drainage 
swale. We met with Down to Earth, a company called Briggs Tree Service a very reputable tree 
service. They initially cut everything back as far as they could. We had a follow-up meeting 
with Briggs because there were concerns, they left some thick stumps at the bottom that I felt 
would continue to protrude out and those were cut back as well. With the amount of space we 
have between the sidewalk and the drop off we may be anywhere between 8” and 22”. We will 
see how quickly it grows back, see how often we need to do it and that may be something we 
need to do professionally because we have tried for years to get the landscape provider to come 
in there and it is not getting done on a consistent basis. I recommend we look at it again in 6- 
months and if it needs to get done, we will bring them back out and have them recut everything 
and try to maintain it that way going forward. 

 Mr. Showe stated if it is something that needs to be done twice a year, we will add it to 
the budget as an overall maintenance item. 


 Mr. Giercyk asked are there options other than having someone go in there and clean it 
up? 

 Mr. Scheerer stated it is a buffer area and someone from Rey’s environmental team will 
have to answer that. There is a buffer area there for a reason. It is mostly wax myrtles and odds 
and ends trees and stuff like that. I don’t know that we can spray that because if we kill it off we 
are going to be right back to square one. 

 Mr. Giercyk stated that is the point, we don’t want to kill the wax myrtles and the other 
trees, but can we keep the underbrush clean. 

 Mr. Scheerer stated there are some grasses growing back in there and we can chemically 
take care of those. I already talked to the guys about that. 

 Mr. Malave stated we have to be careful we don’t invade into the wetlands. 

 

SEVENTH ORDER OF BUSINESS Staff Reports 

A. Attorney 


 There being none, the next item followed. 

 

B. Engineer 


 There being none, the next item followed. 

 

 C. Manager 

 i. Approval of Check Register 

 

On MOTION by Mr. Turner seconded by Mr. Wong with all in 
favor the check register was approved. 

 

 ii. Balance Sheet and Income Statement 

 A copy of the balance sheet and income statement were included in the agenda package. 

 

EIGHTH ORDER OF BUSINESS Other Business 

 Mr. Scheerer stated I will be in the field in the morning. I was through everything east of 
the turnpike yesterday. My phone is on as long as AT&T doesn’t lose tower signal, if something 
happens send me a text and if we can safely navigate the roads, we will be out almost 
immediately after the hurricane passes. 


NINTH ORDER OF BUSINESS Supervisors Requests 

 There being none, the next item followed. 

 

TENTH ORDER OF BUSINESS Next Meeting Date – November 29, 2022 

 

On MOTION by Mr. Smyk seconded by Mr. Giercyk with all in 
favor the meeting adjourned at 3:50 p.m. 

 

 

 

 

 

 

Secretary/Assistant Secretary Chairman/Vice Chairman 

 

 
































































































































































 

 

 

 

 

 

 

 

 

 

 

LANDSCAPE MANAGEMENT 
PROPOSAL 


 

 

 

Prepared For: 
Narcoossee Community Development District 
Orlando, FL 








 

 

 

 

 

 

 

 


 

 

 

 

Narcoossee Community 

Development District 

c/o GMS 

219 East Livingston St 

Orlando, FL 32801 

 

 

Subject: Landscape Management Proposal 


Attention: Jason Showe, District Manager 

 

OmegaScapes, Inc sincerely appreciates the opportunity to present this proposal for 
landscape maintenance services at Narcoossee Community Development District. 

 
OmegaScapes is a premier full-service provider of commercial grounds maintenance 
services in the Central Florida area. As a respected local industry professional, we have the 
good fortune of providing our services for some very prestigious customers in a variety of 
markets. It would be our pleasure to serve you as well. 
Derek Ryan 
Business Development Manager 








 

We truly hope this information affords OmegaScapes your favorable consideration. Please 
feel free to review the enclosed proposal package and contact me should you have any 
questions, require additional information, or would like to schedule a meeting to review 
our submittal in more detail. 

 

Our team of professionals are ready to begin our partnership with you and to exceed your 
expectations. The entire OmegaScapes team is looking forward to working with you. 

 

 

Sincerely, 

 




Who are we? 

Omegascapes, Inc. is a full service, commercial landscape management company headquartered in 
Orlando, FL. We currently service all of Central Florida and are working our way into the Daytona, Ocala, 
and Tampa markets. Our services include landscape maintenance, irrigation services, fertilization and 
pest control, arbor care, and landscape improvements. Our focus is on properties with extensive 
landscapes that require a high level of detail and attention. Our promise is proactive landscape 
management with the highest level of customer service in the industry at the best value. 

 

Where did we come from? 

 

Our entire management team and ownership have all worked for the largest companies in our industry, 
and we feel that Omegascapes has blended the best qualities of a large operation with the benefits of a 
smaller, family owned business. It is becoming more and more evident that “bigger” isn’t necessarily 
better in a landscape maintenance company. What really matters is “are you big enough”. Our sister 
company, Lake Conway Landscaping, specializes in large scale commercial landscape development which 
is a nice compliment to Omegascapes’ ability to manage those same types of landscapes. With both 
companies available to you, we have plenty of resources and “muscle” for whatever your needs may be. 

 

What makes Omegascapes different? 

 

The biggest difference is simple: We do what we promise… and we manage ourselves. 

Seems too simple, right? Well, what we have discovered by listening to prospective clients for the last 
seven years is that this concept is sorely lacking in the industry. To be successful at this puts a lot of 
responsibility on us, though. It is much easier to over promise to make a sale… and then under deliver 
while having lots of excuses. I’m sure many of you have experienced this with other contractors. If we 
deal with the reality of the challenges and create and execute a plan of success based on achievable goals, 
we now become your partner and not just another contractor. Why? Because we have helped you and 
your property achieve the curb appeal that everyone said they could provide but didn’t. 

 

Why should you choose us? 


 

 

Approach narrative 

 Omegascapes, Inc. has reviewed the RFP documents, understands the scope of work 
outlined, and has visited the site to do a full inspection of current conditions. Our approach to 
the services as described in the scope of services provided is to have an average of a 4-man crew 
service the landscape maintenance each of the 42 reqested cycles. We will perform the regular 
mowing events on all areas during this time, and then detail ¼ of the shrub beds. Our team will 
be policing the entire property each week as well to inspect all areas. 

 In addition, we will have an irrigation technician on-site each month to inspect the system 
as specified. Incidental repairs will be made during this time, while larger repairs will be 
estimated, approved, and scheduled to be completed within the district’s timeframe. 
Fertilization and Pest Control services will be handled with monthly visits and applications to 
fulfil the specifications of the RFP. Reports for both services will be provided to the district as 
required. 

The overall approach taken by Omegascapes is focused on a level of quality that will 
ensure the district’s landscape is consistently healthy and aesthetic. 

Site Inspection 

 Current landscape seems to be in poor condition. We observed some malnutrition in 
shrubs. Some turf areas have evidence that they are struggling from irrigation issues, pest/fert 
issues, or a combination of issues. Weeds in beds and turf are excessive, and mulch is thin. 

Exclusions 

 Omegascapes is excluding 3.1.7 pH adjustment. It is not possible for us to know the extent 
of amendments that are potentially required without first performing soil samples. We exclude 
this as an “included” service with this RFP, but will provide soil tests and results upon request. 
Then, based on results, we can estimate the cost for amendments and submit a quote. 

 Omegascapes is also excluding all hardwood tree trimming above 10’ 

Approach to Pruning 

 Omegascapes uses better management practices for all pruning. For shrubs, we will round 
edges as specified in scope. For palms, we will trim at 3 and 9 o’clock as specified. Tree trimming 
will be performed as specified as well. Ornamental grasses will be cut back each year in early 
spring. 

Approach to Pest, Weed, and Disease Control 

 Turf and shrub applications will be on a rotating bi-monthly basis. This means we will be 
on-site each month inspecting the entire landscape and applying scheduled services. If we 
identify other issues, they will be addressed while on-site. This is a high level of attention we feel 


 

the property is currently lacking. Herbicide in turf and shrub beds will be applied on regular 
intervals to promote minimal weed presence. 

Approach to Maintenance of Hardscape 

 As mentioned above, Omegascapes is excluding all “maintenance of hardscape – flatwork, 
columns, fences, and monuments” beyond regular inspections, removal of debris created from 
our landscape services, and management of crack weeds. Structural and chemical maintenance 
of these to be done by others. 

Irrigation System 

 Omegascapes will work closely with the District Irrigation Manager, carefully following 
the scope specified in the RFP. We have included one day each month for inspections of the 
district’s irrigation system. Upon our initial property audit, and continuing each inspection, we 
will submit a written report clearly communicating the status and any concerns we have with the 
system, as well as a plan to correct if needed. 

Staff Levels 

 An average of a 4-man crew for 42 visits per year for mowing and detail services, monthly 
irrigation inspection, monthly pest control and fert applicator cycles. Dedicated Account 
Manager available as needed in addition to regular managing of crew and support staff. Office 
management and administrative staff available as needed. Owner of company available as 
needed. 

 Furthermore, our sister company Lake Conway Landscaping and all of its staff, 
equipment, and resources are available as needed as well. 

 


 

 

Omegascapes Team Members and Labor Approach 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 







• Highly visible safety vest with logo and 
PPE 

• Professional appearance 

• Minimum one crew member fluent in 
English 

• Property will be serviced with an average of 
a 4 man crew each cycle, mowing entire 
property and detailing sections. 

• 42 mowing cycles, 12 detail cycles 


 

Sample Monthly Irrigation Report 




 

Sample Monthly Pest Control and Fertilization Report 

 




 

Sample Property Evaluation Report 




 

 

CORPORATE INFORMATION 

 

OmegaScapes, Inc. 

Physical Location: 

4954 N. Apopka Vineland Road 

Orlando, FL 32805 

 

Office: (407)930-6010 

www.OmegaScapes.com 

 

Incorporation: Florida - May 2015 

FEIN: 47-4138224 

License / Certification 


NARCOOSSEE COMMUNITY DEVELOPMENT DISTRICT 

 

BASIC ORGANIZATION INFORMATION 

 

 

 

DATE SUBMITTED ______________________, 2022 

 

 

1. Proposer _________________________________________ /_/ An Individual 

 [Company Name] /_/ A Limited Liability 

 Company 

 /_/ A Limited Liability 

 Partnership 

 /_/ A Partnership 


 

2nd Contact Name __________________________ Title _________________________ 

 

5. List the location of the Proposer’s office which would perform LSPCDD work. 

 

Street Address _____________________________________________________ 

 

P.O. Box (if any)____________________________________________________ 

 

City _________________________ State ________ Zip Code ______________ 

 

Telephone _________________________ Fax no. _______________________ 

 

 




 Is the Company in good standing with the Florida Secretary of State Division 
of Corporations? yes ( ) no ( ) 

 Date incorporated __________________ Charter No. ____________ 




 The State in which Proposer is incorporated? __________________ 

If no, please explain 
_________________________________________________________ 





 Date incorporated __________________ Charter No. ___________ 




 7. If the Proposer is a partnership (including a limited partnership or limited liability 
partnership) or limited liability company, is it organized in the State of Florida? 

 Yes ( ) (Proceed to Question 7.1) No ( ) (Proceed to Question 7.2) 

7.1 If yes, is the Proposer registered with the Florida Department of State, Division of 
Corporations? yes ( ) no ( ) 

 If no, please explain 
____________________________________________________________ 

____________________________________________________________ 

____________________________________________________________ 

Is the Proposer in good standing with the State of Florida? yes ( ) no ( ) 

Date Proposer was organized: ____________________ 
If no, please explain ___________________________________________ 





 ____________________________________________________________ 

Date Proposer was organized: ____________________________ 

Is the Proposer registered as a foreign partnership or limited company with the 
State of Florida? yes ( ) no ( )If no, please 
explain____________________________________________ 

 8. Does Proposer hold any registrations or licenses with the State of Florida applicable to the 
contract? yes ( ) no ( ) 

 




 

 ____________________________________________________________ 


 

If yes, please list and provide a photocopy of each listed license or registration: 
__________________________________________________ 

 

9. List the Proposer’s total annual dollar value of work completed for each of the last three 
(3) years starting with the latest year and ending with the most current year 

 

(2018) , (2019) , (2020) . 

 


Addendum #1 



RFP 2023-100 

Landscape Maintenance Services 





November 14, 2022 





To: All Prospective Bidders: 



The following changes, additions, clarifications, and deletions amend the Bid 
Documents of the above captioned Project and shall become an integral part of the 
Contract Documents. Please note the contents herein and affix same to the 
documents you have on hand. Indicate on the Bid Form that this Addendum has been 
received. 




Section 6. Pricing Form: 




• The Pricing Sheet has been updated to reflect only monthly 
irrigation inspections. See attached. 
Please sign and return by mail or fax to (407) 841-5524. 




























NAME OF FIRM: _________________________ 



SIGNATURE: _____________________________ 



DATE: ___________________________________ 


 NARCOOSSEE COMMUNITY DEVELOPMENT DISTRICT 
ACKNOWLEDGMENT OF RECEIPT OF DOCUMENTS 



Document Number 

FEI/EIN Number 

Date Filed 

Effective Date 

State 

Status 

Last Event 

Event Date Filed 

Event Effective Date 



Department of State 


Division of Corporations 


Search Records 

 




Search by Entity Name 
Detail by Entity Name 
ACTIVE 
AMENDMENT 
06/16/2022 
NONE 
Principal Address 








Florida Profit Corporation 

OMEGASCAPES, INC. 

Filing Information 

P15000047715 

47-4138224 

05/29/2015 

05/28/2015 

FL 

4954 N. Apopka Vineland Road 




Orlando, FL 32818 







Changed: 01/24/2019 

Mailing Address 




Title VP 




BERRYMAN, JARED 

4954 N APOPKA VINELAND RD 




ORLANDO, FL 32818 







Title MGR 




MONSANTO, FABROMIYA 

4954 N APOPKA VINELAND RD 


Omegascapes, Inc. Current Client References and Contact Info 

 

1) Kevin Karczewski, USTA National Campus 

Kevin.karczewski@usta.com 

 

10000 USTA Blvd 

Orlando, FL 32827 

Office 407-984-4530 

Cell 407-922-6801 

 

2) Alan Scheerer Storey Park CDD, GMS Management 

ascheerer@gmscfl.com 
219 E Livingston St 


Orlando, FL 32801 

Office 407-841-5524 

Cell 407-398-2890 

 
3) John Mullins, Storey Park HOA, Icon Management 
Drphillipsdom@harborchase.com 
7233 Della Dr 
Orlando, FL 32819 
Office 407-984-4530 








JMullins@theiconteam.com 

 

11650 Biography Way 

Orlando, FL 32832 

Office 407-867-5902 

Cell 689-265-7225 

 

4) Ken Monday, Harbor Chase 

Cell 407-271-0292 

 

5) Abed Ereikat, Hilton Grand Vacations Club SeaWorld 

abed.ereikat@hgv.com 

 

6924 Grand Vacations Way 

Orlando, FL 32821 


Uniting partners through exceptional 

 landscape services 


Narcoossee Community Development District 

 



Narcoossee Community 

 Development District 





Proposal 

For 

Landscape & Irrigation Maintenance 






November 2022 






SITEPLAN - Tohoqua

November 18,2022 





Narcoossee Community Development District 

c/o Governmental Management Services 



RE: Landscape Maintenance & Irrigation Proposal 



Dear Jason, 





Thank you for considering United Land Services as your landscape maintenance service provider. We 
sincerely appreciate every opportunity presented to build a lasting relationship with our clients. Our proposal 
has been uniquely crafted to address your community’s specific needs and expectations. We call this your 
Community Road Map™ because it was designed to illustrate the steps to take your community from its 
current state to one your residents will be proud of for years to come. 



Included in your Community Road Map™ you will find the following sections: 



• Company History: Information about our company’s experience, capabilities and core values. 




• Development Strategy: Our transition plan includes the actions we will take in the first 30/60/90 days 
of service to improve both your specific areas of concern and items we have noted during our inspection 
that will provide an immediate impact to the appearance of the property. 




• Scope of Services Summary: This section outlines our scope of services, derived from industry 
established Best Management Practices and our years of experience in the field. 




• Agreement & Investment: Our service agreement and pricing for the services we’ll provide to your 
property. 




If you have any questions after reviewing our proposal, please do not hesitate to contact me at any time. I am 
always available to provide solutions and discuss any aspect of property’s needs directly. 





Sincerely, 



Jena Rodgers 

Regional Sales Director 

United Land Services 

jrodgers@unitedlandservices.com 





Table of Contents 
1. Company history, experience and services 
2. Exclusive partners and references 
3. Management partners and projects 
4. Organizational Chart 
5. Key Management and personnel 
6. Narrative approach 
7. Development strategy 
8. Reporting 
9. Certification 
10. Bid Forms and affidavit 
11. Your investment 
12. Scope of services 
13. Agreement 



Company History, 

Experience & Services 



Field Support Office 

 12428 San Jose Blvd 

 Jacksonville, FL 32223 

 (904) 829-9255 

 

 ULS Orlando South 

 6386 Beth Rd 

 Orlando, FL 32824 

 

Total Number of Employees 

 400+ 

Our History 

How It All Started 

The Company was founded by Bob Blandford in 2001 as United 
Landscapes, a name that has come to be synonymous with best-in-class 
landscape design, installation and maintenance services across the 
Jacksonville and St. Johns County area. Today, the Company has over 
400 employees working daily with hundreds of commercial customers 
throughout Florida. Each location is capable of independently managing 
and enhancing a variety of complex landscape projects. 

Services Offered & Approach 

At United Land Services, we meet the highly specific needs of our 
clients by offering a comprehensive selection of services — from the 
design to the installation to the ongoing maintenance. Our landscape 
service divisions are equipped to handle a wide variety of properties, 
including masterplan communities, condominiums, golf clubs, office 
complexes, retail establishments and resorts. We perform these 
services with your distinct needs at the forefront of everything we do. 
We are local owners and operators committed to delivering excellent 
service at the highest levels of quality and craftsmanship. 

United Land Services takes a proactive approach when it comes to the 
landscape. We become trusted partners for all your landscape needs 
while providing quality landscapes in line with University of Florida 
Best Management Practices. 


Company History 


Jacksonville, FL Office — Coldwell Banker Vanguard Realty, Inc.
Additional Areas Served 

• Montgomery, Alabama 
• Central Florida 
• Port St. Lucie, Florida 
• Fernandina Beach, Florida 
• Tampa, Florida 
• Metro Jacksonville 


 



 


Products & Services 

We Are Your All-Inclusive Service Provider 


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Landscape Design 

The design and planning 
phase is critical to a successful 
project. Our design team 
offers complete landscape 
architecture services that 
ensure a seamless process 
and a beautiful final product. 


Outdoor Lighting 

Landscape lighting can 
increase your property’s 
safety, make it easier to 
navigate, and allow clients, 
residents, and guests to 
enjoy it late into the evening. 


Commercial Installation 

We provide large scale 
Commercial Landscape and 
Irrigation Installation at the 
highest level. From initial 
design through value 
engineering and buildout. 


Sod Installation 

 United takes your lawns 
from withering to wonderful. 
We offer expert sod-laying 
and seeding services as well 
as over-seeding to thicken up 
your turf. 


Landscape Maintenance 

Our crews will arrive on 
schedule, work on your 
property conscientiously and 
respectfully, and always leave 
your landscape looking 
beautiful and tidy. 


Irrigation Systems 

Enjoy lush lawns, healthy 
trees and gardens for the 
entire growing season, 
without having to lift a finger. 


Hardscapes 

Our crews will arrive on 
schedule, work on your 
property conscientiously 
and respectfully, and always 
leave your landscape 
looking beautiful and tidy. 


Driveways & Entranceways 

Welcome clients, customers, 
residents and guests to your 
property with a well-kept and 
attractive entrance. 



Irrigation Experts 

Your Team of Certified & Licensed Specialists 


Commercial Irrigation
Irrigation tips for lawns during summer | AgriLife Today
Installation, Maintenance & Repairs 

• Installation - At United Land Services, our irrigation experts are 
certified and licensed to install the most sophisticated, water wise 
irrigation systems. Our team has had over 25 years of installing 
systems across the Southeast. 


 

• Maintenance - Monthly irrigation inspections and adjustments 
keep your system performing effectively and efficiently. United Land 
Services conducts routine wet checks with monthly reports to 
ensure proper coverage is being maintained to protect your 
investment. 


 

• Improvements - Whether you have an old or new irrigation 
system, you can trust United Land Services to conduct a full audit 
and clearly communicate any deficiencies found to be repaired. 
Our team is ready to serve you. 



Water Management - Landscape Design, San Antonio, TX | Dream Yards Sprinkler Management
Breaking ground — gearing up your irrigation operation - Lawn & Landscape

Agronomics Program 

Certified Pest Control Operators 


Vandemark Sod Farms - Natural Grass - Nature's Best!
Seed | LESCO
CCI - Z-Spray Lawn & Tree Care Spray Truck | 1700 Series
Z Turf Equipment: Z-Spray Max Spreader-Sprayer - Landscape Management
Fertilization, Pest Control & Agronomy Management 

• Fertilization - We understand the importance of curb appeal. We 
also understand that investing in the correct agronomics plan is an 
investment in your community. United Land Services takes pride in 
operating the fertilization and pest control throughout the Southeast 


 

• Pest Control - United Land Services has developed a reputation 
for creating and maintaining thriving landscape environments for the 
Southeast’s most demanding clients. 


 

 

• Agronomy Management - We have a catered approach to all of 
our property’s because not one size fits all. Our certified pest 
control specialists will customize an integrated plan to keep your 
community flourishing. 




Exclusive Partnership 


Heathrow - Orlando First Time Home Buyer Guide
Heathrow Master Association 



Exclusive Partnership 

 

 


 



Tohoqua 

 



Tohoqua – DePaula Realty USA

References 



Property: Devon Green 

Name: Janice Buczowski—HOA President 

Contact : 407.333.4440 

Email: janicebucz@aol.com 

Address: 473 Devon Place Heathrow, Fl 32746 

Service: Maintenance free community consisting of 88 

homes servicing the landscape maintenance, irrigation 

 and agronomics. 

 

Property: Sullivan Ranch 

Name: Kristi Chatburn– CAM 

Contact : kchatburn@accessdifference.com 

Address: Sullivan Ranch Blvd Mount Dora, Florida 32757 

Service: Full service landscape maintenance on common 

areas and 100 single family homes. 

 

Property: The Enclave at Moss Park 

Name: Pat Burroughs– Board Members 

Email: pat.burroughs@cru.org 

Address: 11114 Great Commission Way Orlando, Fl 32832 

Service: Landscape maintenance and irrigation for all 
common areas and townhomes for the community 

 

Property: Tahoqua CDD 

Name: Alan Sherer– Field Manager 

Contact : 407-398-2890 

Address: 1706 Flourish Ave, Kissimmee, FL 34744 

Service: Landscape installation and reoccurring landscape 
maintenance for common area. 

 

 


339 Devon Pl
Enclave at Moss Park Homes for Sale | Enclave at Moss Park Lake Nona Real Estate
United Land Services References 


Sullivan Ranch — Daly Design Group

 

 

 

 

 

 

 

 

 

Name: Lauren Wheeler 

Company: Access Management 

Contact : lwheeler@accessdifference.com 

Service: Landscape maintenance for homeowners associations 
in Central Florida 

 

 


Property: Harmony West CDD and HOA 

Name: Bill Fife 

Contact : 407-784-8327 

Email: williamfife@forestar.com 

Address: 6756 Alder Rd, St Cloud, FL 34773 

Service: Servicing the landscape maintenance and 
irrigation for the CDD and HOA Clubhouse. 


Heathrow - Orlando First Time Home Buyer Guide

Maintenance 
Partners & Projects 



Organizational Chart 



Ray Leach 

President of Operations 




 John Borland 
Branch Manager 













John Gordon 
Account Manager 


Justin Reed 

Director of Irrigation 


Anthony Bretz 

Director of Agronomy 





































Tom Enright 

Director of Maintenance 


KEY PERSONNEL & SUPPORT TEAMS 











Scott Pritt 
Landscape 
Enhancement Manager 







Bob Blandford 

Chief Executive Officer 


Donnie Cope 

VP of Operations 


Landscape 

Enhancement Team 1 


















Landscape 
Mow Crew 






Landscape 
Detail Crew 





Key Management 
& 
Personnel 





Bob Blandford 

Chief Executive Officer 









Bob Blandford leads our team as an accomplished executive with more than 25 years 
of experience in the landscape industry. Bob believes in our mission, our people, and 
our products as well as providing the best possible customer service. He is driven to 
do whatever it takes to be the best partner with the best company culture in the 
business. 





Experience 



Licenses & Skills 







2019 – Present 

United Land Services – Chief Executive Officer 

• Oversee executive leadership, public relations of the company and all 
company-related training 
• Effectively manage a team of more than 450 employees in 8 different locations 
throughout the Southeast 
• Develop and accomplish short-term goals and long-term objectives that further 
the company's growth 


1998 - 2019 

United Landscapes – Owner 

At the age of 16, Bob Blandford started working for a commercial lawn 
maintenance company servicing customer such as Barnett Bank, TPC 
Sawgrass, and Jacksonville Golf and Country Club. In 1998, he went into 
business for himself, performing all facets of commercial construction and 
maintenance. Over the years, Bob built a company that now employs over 
400 employees. They service customers such as HOA, CDD, commercial 
developers, and ten different national home builders. Bob Blandford also 
holds a Commercial Building Contractor’s License and a Florida Irrigation 
License. 



• Certified General Contractor 
• Certified Pest Control Operator 
• Certified Irrigation Contractor 
• Certified Dealer In Agriculture 
• Leadership & Growth Mindset 
• Business Strategy & Planning 






Contact 



12276 San Jose Blvd. Ste, 747 

Jacksonville, FL 32223 

904-829-9255 

bblandford@unitedlandservices.com 













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Ray Leach 

President of Operations 















Ray Leach is the driving force behind the day-to-day operations. At United Land 
Services his role includes law and finances, strategic planning, analytical thinking, 
business development and operations management. His extensive knowledge in the 
landscape industry has made Ray a successful, demonstrated leader over his 30-year 
industry tenure. 
Experience 



Licenses & Skills 







2021 - Present 

United Land Services – President of Operations 

• Formulate business strategy with others in the executive team 
• Design policies that align with overall strategy 
• Implement efficient processes and standards 
• Coordinate labor operations and find ways to ensure customer retention 
• Ensure compliance with local and state laws 
• Evaluate risk and lead quality assurance efforts 
• Oversee expenses and budgeting to help the organization optimize costs and 
benefits 




1994 - 2021 

Southern Scapes – President 

• Directing and overseeing an organization’s budgetary and financial activities 
• Analyzing performance indicators, financial statements and sales reports 
• Implement efficient processes and standards 
• Coordinate labor operations and find ways to ensure customer retention 
• Ensure compliance with local and state laws 
• Evaluate risk and lead quality assurance efforts 
• Identifying areas to cut costs while improving programs, performance and 
policies 








• Certified Irrigation Contractor 
• Strategic Planning & Execution 
• Personnel Development 
• Acquisition Integrations 




Contact 



12276 San Jose Blvd. Ste, 747 

Jacksonville, FL 32223 

904-829-9255 

rleach@unitedlandservices.com 

linkedin.com/in/ray-leach-8bb505174/ 













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Donnie Cope 

Vice President of Operations 











Accomplished and goal-driven Vice President with more than 7 years' experience in 
strategic and tactical business leadership. Expertise includes managing business 
process change to achieve maximum results with effective planning, organization and 
communication skills as well as a solutions-oriented approach to problem-solving. 





Experience 



Education 







2015 - Current 

United Land Services – VP of Operations 

• Establishes, implements, and communicates the strategic direction of the 
organizations operations division. 
• Collaborates with executive leadership to develop and meet company goals 
while supplying expertise and guidance on operations projects and systems. 
• Collaborates with other divisions and departments to carry out the 
organization’s goals and objectives. 
• Identifies, recommends, and implements new processes, technologies, and 
systems to improve and streamline organizational processes and use of 
resources and materials. 
• Designed and manages Northeast Florida operations with a diverse staff of 
qualified project managers 


2016 - 2020 

Florida Turf Grass – Owner 

• Sod sales, installation and grading services for Northeast Florida. 


2014 - 2016 

Outdoor Concepts – Owner 

• Landscape design and construction services for Northeast Florida. 




2001 - 2003 

A.A. Business Administration and 
Management 

St. John’s Community College 

Licenses & Skills 



• Creativity 
• Leadership 
• Organization 
• Problem solving 
• Teamwork 


Contact 



12276 San Jose Blvd. Ste, 747 

Jacksonville, FL 32223 

904-829-9255 

dcope@unitedlandservices.com 

linkedin.com/in/donnie-cope-69677b20/ 



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Tom Enright 

Director of Maintenance 









Accomplished leader with 20 years of experience improving quality, cost, and results 
for commercial landscape companies. Tom oversees branch activities and engages in 
monthly team meetings throughout the Southeast to maintain quality, consistency 
and safety. 





Experience 



Education 







2020 - Present 

United Land Services – Director of Maintenance 

• Oversees multiple branches and key accounts to implement quality, 
consistency and safety. 




2013 - 2020 
Brightview – Branch Manager 

• Inspect key client properties to monitor performance and overall job quality 
• Ensure existing accounts are renewed each year 
• Adhere to annual budgets 
• Work with CFO to accurately track branch performance 
• Ensure billing is completed in a timely and accurate manner 
• Ensure all contracts are executed correctly 
• Ensure proper use and care of all branch assets 
• Identify staffing needs and work with recruiter to fill openings 
• Monitor branch safety record and implement methods to improve safe 
workplace practices 
• Monitor and guide management team as they train Crew Leaders and Crew 
Members 
• Implement and enforce policies and procedures as issued by the company 






2004 - 2013 
Visionscapes – Vice President 

• Oversaw construction and maintenance projects throughout the 
Southeast 




2000 - 2003 

A.S. Architectural Design & 
Construction Management 

Seminole State College of Florida 



Licenses & Skills 



• Financial Management 
• Performance Tracking 
• Business Strategy 
• Supply Chain Management 




Contact 



937 Bulkhead Road 

Green Cove Springs, FL 32043 

904-829-9255 

tenright@unitedlandservices.com 

linkedin.com/in/tom-enright-93476346/ 



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Anthony Bretz 

Director of Agronomy 









Seasoned pest control operator with over 18 years of experience in the industry. 
Proven ability to identify and suppress or eliminate pests while providing excellent 
customer service. Passion for performing and supervising year-round maintenance 
field operations involving Florida turfgrass and ornamentals. 





Experience 



Licenses & Skills 







2019 - Present 

United Land Services – Director of Agronomy 

• Built out the United Land Services in house Agronomics Division 
• Oversee and manage full time technicians that deliver best in class quality 
and results to commercial landscapes turf grasses and ornamentals 


2007 - 1019 

Alrik Lawn & Pest Control – Owner 

• Oversaw company growth and retention 
• Managed a 1MM book of business from all aspects 


2004 - 2007 

Palencia Golf – Crew Leader 

• Lead daily operations with multiple duties and tasks while adhering to 
demanding deadlines. 




• Certified Pest Control Operator 
• Lawn & Ornamental 
• General Household Pest Control 
• Safety 
• Problem solving 
• Teamwork 


Contact 



937 Bulkhead Road 

Green Cove Springs, FL 32043 

904-829-9255 

abretz@unitedlandservices.com 
linkedin.com/in/anthony-bretz-b00b7792/ 









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Tom Enright 

Director of Maintenance 









Accomplished leader with 20 years of experience improving quality, cost, and results 
for commercial landscape companies. Tom oversees branch activities and engages in 
monthly team meetings throughout the Southeast to maintain quality, consistency 
and safety. 





Experience 



Education 







2020 - Present 

United Land Services – Director of Maintenance 

• Oversees multiple branches and key accounts to implement quality, 
consistency and safety. 




2013 - 2020 
Brightview – Branch Manager 

• Inspect key client properties to monitor performance and overall job quality 
• Ensure existing accounts are renewed each year 
• Adhere to annual budgets 
• Work with CFO to accurately track branch performance 
• Ensure billing is completed in a timely and accurate manner 
• Ensure all contracts are executed correctly 
• Ensure proper use and care of all branch assets 
• Identify staffing needs and work with recruiter to fill openings 
• Monitor branch safety record and implement methods to improve safe 
workplace practices 
• Monitor and guide management team as they train Crew Leaders and Crew 
Members 
• Implement and enforce policies and procedures as issued by the company 






2004 - 2013 
Visionscapes – Vice President 

• Oversaw construction and maintenance projects throughout the 
Southeast 




2000 - 2003 

A.S. Architectural Design & 
Construction Management 

Seminole State College of Florida 



Licenses & Skills 



• Financial Management 
• Performance Tracking 
• Business Strategy 
• Supply Chain Management 




Contact 



937 Bulkhead Road 

Green Cove Springs, FL 32043 

904-829-9255 

tenright@unitedlandservices.com 

linkedin.com/in/tom-enright-93476346/ 



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John Borland 
Branch Manager 



















John has been in the Green Industry for 33 years. He has an extensive background 
and experience in both landscape architecture and landscape management. John 
takes pride in his attention to detail and customer service, a quality that he 
instills throughout his entire branch. He strives to meet and exceed the needs 
of every customer, no matter how big or small. 
Experience 



Education 









2021 - Present 
United Land Services – Branch Manager 

• Planning, scheduling, and implementation of all landscape and 
enhancement operations throughout the branch. 
• Quality control, safety, and routine training. 
• Client relations and service 




2020-2021 
The Greenery - Senior Branch Manager 


• Develops and maintains long-term relationships with customers 
oversee and coordinate all operations 
• Leading, facilitating or assisting in the resolution of customer problems or 
concerns 
• Responsible for setting objectives, managing policies and revenue growth 




2018-2020 
Sun State Nursery - General Manager 

• Sustain and grow existing business 
• Staff training and development of account managers and labor 
• Improving quality and operating efficiencies. 










Licenses & Skills 




• Creativity 
• Leadership 
• Organization 
• Teamwork 
• Strategic Planning 
• Client Resolution 


Contact 









6386 Beth Road 
Orlando, Fl 32824 
904-855-5383 
jborland@unitedlandservices.com 





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John Gordon 
Senior Account Manager 









John serves as the primary contact for United Land Services clients. He 
builds and sustains long-term relationships, focusing on both client retention and 
ancillary sales, while providing oversight for field operations. John supervises 
the Production Manager, who directly manages all field operations and Associate 
Account Managers. As a unified group, they are responsible for coaching and 
developing team members. 





Experience 



Licenses & Skills 









2010- Present 
United Land Services (formely 3DTrees / Florida Landscapes) – Senior Account 
Manager 


• Develops and maintains long-term relationships with customers 
• Develops and maintains a schedule to perform “site walkthroughs” during 
formal meetings with customers to ensure quality and service expectations are 
met 
• Leading, facilitating or assisting in the resolution of customer problems or 
concerns 
• Proactively presenting site enhancement ideas to existing customers 
• Participating in branch meetings and assist the Branch Manager or Assistant 
Branch Manager in overall leadership of branch 






2005-2010 
Villa & Sons – Account Manager 

• Hired, trained and developed maintenance crews to work efficiently and safely. 
• Used the latest industry technology and applications to manage teams, schedule 
crews, calculate and track hours to keep budget. 
• Served as the main point of contact for key clients. Met with them proactively 
and regularly while serving as a consultative subject matter expert. 
• Used creativity to design and propose enhancements to existing landscapes. 
• Coordinated with other departments including Irrigation, Agronomics, Safety 
and the Field Support Team to promote a seamless workflow. 







• Communication 
• Leadership 
• Organization 
• Problem solving 
• Teamwork 




Contact 









6386 Beth Road 
Orlando, Florida 32824 
407-520-0189 
jgordon@unitedlandservices.com 











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Narrative Description 



Narrative Approach to Scope of Services – Narcoossee CDD 



 General Requirements 

• ULS is prepared to acquire any and all necessary equipment if not already owned to fulfill the contract 
requirements. 
• An Account Manager will be assigned to the account who will serve as the main point of contact for 
the District / Owner. 
• Field employees will be dressed in ULS branded uniforms at all times. Field crew members are required 
to wear dark green uniform shirts and ULS branded hi-viz yellow safety vests along with work style 
boots. 
• All ULS vehicles will be clearly marked with our logo. 
• A code of conduct and employee handbook outlining policies is provided to employees at the time of 
hire. Employees are required to review the handbook and sign an acknowledgement form stating they 
agree to it’s content. 
• PPE is provided to employees, and required for use at all times. Safety protocols are at the direction of 
our Fleet & Safety Manager and implemented by our Branch, Account and Production Managers. 
• Subcontractors & Consultants may be utilized for select services such as mulch installation, flower 
installation, palm pruning and agronomics. Those subcontractors will be expected to act as a 
representative of ULS at all times and adhere to contract requirements. 




Reporting 


• ULS agrees and is open to regular meetings onsite to review necessary items. 
• A designated Account Manager will be assigned to the project to handle such coordination. 
• Best efforts will be made to return calls and emails within a timely manner. 
• All reports provided in RFP will be used along side ULS reporting 




 Operations & Maintenance 

Schedule Of Services 


• Staffing will be adequate to perform the tasks outlined in the Scope of Work for 52 visits 
• Pricing includes a full time Irrigation Technician 
• The property will be broken into sections 
o Mowing is to be completed in a weekly day schedule 
o The property will be broken into 4 equal sections to complete the detail on a monthly basis. 
o Maps outlining these areas will be provided to the crew and property management. 





Turf Care 

Mowing 

United Land Services intends to approach the mowing of the current areas in this manner. 


• Mowing frequencies will be completed per the Scope of Services, for a total of approximately 42 
cuts for St. Augustine and 36 cuts for Bahia. 
• Production maps will be provided to the crew outlining the areas to be mowed per the contract 
documents. 



• The crew will be instructed on what size and type of mower to use based on site conditions and turf 
type. ( 72", 60" and 36") 
• The proper sequence of mowing operations will be outlined prior to job start. 
• Care will be taken when mowing on right of ways and roadways to insure safety to crew members and 
the general public. 


Edging & Trimming 

• ULS will edge all hard areas weekly and soft beds on an every other cut sequence. 
• MOT precautions will be taken when required. 
• Trimming / weedeating will be performed per specifications. 


Weed & Disease Control 

• ULS will make applications based on site conditions and Best Management Practices. 


Fertilization 


• Fertilization blends shall be determined based on-site conditions and turf needs 
• Soil samples will be taken to ensure the proper fertilization formulas are used. 
• ULS will make application decisions based on Best Management Practices. 
• Fertilization as directed by Scope of Services 6x per year on turf. 


Pest Control 

• As part of ULS Agronomic program, will utilize an IPM approach and Best Management Practices to 
determine application requirements. 
• Constant monitoring of turf is vital to insure desired results. ULS staff is trained to identify areas of 
concern and coordinate treatment as needed. 


Shrub / Cord Grass & Groundcover Care 

Pruning 


• Crews will be provided a sectional detail map outlining the property boundaries. This map will evenly 
divide the property into four sections, each to be completed on a weekly basis. 
• Crews will be directed to prune plants using Best Practices, specific to each plant type. 
• Care will be taken not to remove buds or blooms on plants while flowering. 
• All clippings will be removed after service. 


Fertilization 


• Fertilization blends shall be determined based on-site conditions and shrub needs. 
• Blends will contain a complete bend of nutrients designed for ornamental shrubs. 
• ULS will make application decisions based on Best Management Practices. 
• Fertilization will follow scope of services 2x for shrubs 







Pest & Disease Control 

• As part of ULS Agronomic program, will utilize an IPM approach and Best Management Practices to 
determine application requirements. 
• Constant monitoring of shrubs and ornamentals is vital to insure desired results. ULS staff is trained to 
identify areas of concern and coordinate treatment as needed. 


Tree Trimming 


• Oaks will be maintained to a height of 8’ over pedestrian walkways and 15’ over roadways. 
• Fertilization will be done in conjunction with the ornamental shrub application. 


Litter and Debris Removal 

• Litter and Debris to be removed prior to mowing. 
• All debris generated by maintenance services to be removed by ULS. 


Weeding 

• ULS will utilize chemical applications to maintain clean, and relatively weed free beds and mulched 
areas. 
• ULS will follow all State & Federal requirements to make such applications. MSDS sheets will be made 
available. 
• Best efforts will be made to keep areas with no mulch or groundcover present free from weeds, but 
no such guarantee can be made. Mulch and or dense groundcover is vital to weed free planting areas. 







Irrigation 


• Inspections will be completed on a monthly basis and an inspection sheet provided to the Owner 
thereafter. 
• An initial audit report will be completed with in the first 30 days to access damages and 
deficiencies and reports will be presented to the Board of Supervisors/ District Manager 
• ULS understands that all unreported maintenance deficiences, parts and labor after the 30 day 
period will be assumed by the contractor. 







 Response Time 


• ULS will provide a dedicated Account Manager that will serve as the main point of contact for the 
Owner. 
• ULS will make best efforts to strictly adhere to all response time expectations. 







Development Strategy 



This is a custom designed plan using Florida Best Management Practices to exceed 
your desired look for this property. We have outlined the initial tasks that our 
Landscape Maintenance teams will perform as we begin our partnership regarding 
this property. 

We have broken the tasks down into distinct phases to cover the first 90 days of 
this transition. This will provide an easy way to monitor and measure our progress 
as we formulate our joint strategy for the best results. 


Phased Development Strategy 

Best Management Practices 



Phase 1 (Days 1-30) 


• Meet with Property Manager and Board Committee Members 
to review our Three Phase Plan and Scope of Work. 
• Complete an Irrigation Evaluation of system and report 
deficiencies and needed corrective actions. 
• Establish consistent schedule for mowing, detailing and 
agronomics and implement accordingly. 
• Perform first turf fertilizer application if possible 
(Blackout Period). 
• Identify any areas of concern and concentrate efforts for 
immediate improvement. (Entrance features, weeding beds, 
sidewalk edging) 
• Spot treat weeds in turf areas where needed. 
• Formulate options for turf areas needing restoration. 
• Implement weed control program in planting beds. 
• Fertilize weak shrubs throughout the property. 
• Start insect and disease program on all plant material. 
• Evaluate the health of ailing plant material and propose improvement plan. 
• Discuss any site-specific enhancement ideas. 
• Perform monthly walk with Property Manager and Community Members. 


 


Phased Development Strategy 

Plan of Action 



Phase 2 & 3 (Days 31-90) 


• Examine Phase 1 results and modify “Plan of Action” if necessary. 
• Carry on with Irrigation Inspections and Improvements. 
• Carry on with Scheduled Maintenance plan i.e., mowing, blowing, and edging. 
• Evaluate need for second turf fertilization dependent on condition and time of year (Blackout period). 
• Carry on with weed control applications in both turf and plant beds. 
• Evaluate insect and disease program and make necessary adjustments. 
• Implement approved site-specific enhancements. 
• Perform monthly walk through with Property Manager and continue to identify areas of opportunity or 
concern. 


 


Phased Development Strategy 

Plan of Action 



Reporting 



Closing the Communication Gap 

Alignment, Execution & Building Partnerships 

 



Agronomics and Irrigation Inspection Reports 


Yearly Service Calendar Guideline 



Closing the Communication Gap 

Alignment, Execution & Building Partnerships 


Communication is key to any strong partnership. In an effort to stay connected 
internally with our team and externally with our partners, our team utilizes Site Audit 
Pro. The program allows us to send visual communication though pictures along with a 
detailed explanation of the issue. Site Audit Pro is key in ensuring everyone is on the 
same page in helping to form the best possible solution. 

 




SAMPLE 


SAMPLE 


Closing the Communication Gap 

Alignment, Execution & Building Partnerships 



Closing the Communication Gap 

Alignment, Execution & Building Partnerships 


Issuetrak Reviews, Demo & Pricing - 2022
Issuetrak Reviews, Demo & Pricing - 2022
Issuetrak Reviews, Demo & Pricing - 2022
Issuetrak Reviews, Demo & Pricing - 2022 
United Land Services Work Order System Powered by: 



Constant, open communication between the board members, landscape committee (if applicable) and 
your ULS team will help to ensure expectations are set and goals are met. We plan to accomplish this 
through: 

• Clear understanding of milestones to improve the landscape quality. 
• Constant communication with HOA Management, Board Members and Committees. 
• Weekly progress updates throughout the initial transition. 
• Property inspections with Management and Board Members at predetermined intervals. 
(Sample report on pages below). 


Our goal is to tailor this communication plan to meet your needs and the needs of the community. 

 

 


Engaging Accountable Teams - Jeff Nischwitz
Closing the Communication Gap 

Alignment, Execution & Building Partnerships 







Certificates, Licenses 
& 
Insurance Certificate 



Certification 

Your Agronomics and Irrigation Specialists 



Certification 

Your Agronomics and Irrigation Specialists 





Bid Forms 
& 
Affadvit 



NARCOOSSEE COMMUNITY DEVELOPMENT DISTRICT 



BASIC ORGANIZATION INFORMATION 







DATE SUBMITTED _____________________, 2022 





1. Proposer _________________________________________ /_/ An Individual 

 [Company Name] /_/ A Limited Liability 

Company 

 /_/ A Limited Liability 

Partnership 

/_/ A Partnership 

/_/ A Corporation 

/_/ A Subsidiary 

 Corporation 



2. Proposer Company Address: 



Street Address ___________________________________________________________ 



P.O. Box (if any) _________________________________________________________ 



City _____________________________ State ________ Zip Code _____________ 



Telephone ___________________________ Fax no. ___________________________ 



1st Contact Name ___________________________ Title _________________________ 



2nd Contact Name __________________________ Title _________________________ 



3. Parent Company Name (if applicable) _________________________________________ 



4. Parent Company Address (if different): 



Street Address ___________________________________________________________ 



P.O. Box (if any) _________________________________________________________ 



City _____________________________ State ________ Zip Code _____________ 



Telephone ___________________________ Fax no. ___________________________ 



1st Contact Name ___________________________ Title _________________________ 




2nd Contact Name __________________________ Title _________________________ 



5. List the location of the Proposer’s office which would perform LSPCDD work. 



Street Address _____________________________________________________ 



P.O. Box (if any)____________________________________________________ 



City _________________________ State ________ Zip Code ______________ 



Telephone _________________________ Fax no. _______________________ 



1st Contact Name ________________________ Title ______________________ 



6. If the Proposer is a corporation, is it incorporated in the State of Florida? 



yes ( ) (Proceed to Question 6.1) no ( ) (Proceed to Question 6.2) 



6.1 If yes, provide the following: 









Is the Company in good standing with the Florida Secretary of State Division 
of Corporations? yes ( ) no ( ) 
If no, please explain 
_______________________________________________________________ 
___________________________________________________ 
_________________________________________________________ 
Date incorporated __________________ Charter No. ____________ 



6.2 If no, provide the following: 



The State in which Proposer is incorporated? __________________ 



Is the Company in good standing with that State? yes ( ) no ( ) 



If no, please explain 
_________________________________________________________ 



_________________________________________________________ 




_________________________________________________________ 



Date incorporated __________________ Charter No. ___________ 



Is the applicant registered with the State of Florida? yes ( ) no ( ) 



7. If the Proposer is a partnership (including a limited partnership or limited liability 
partnership) or limited liability company, is it organized in the State of Florida? 

Yes ( ) (Proceed to Question 7.1) No ( ) (Proceed to Question 7.2) 

7.1 If yes, is the Proposer registered with the Florida Department of State, Division of 
Corporations? yes ( ) no ( ) 

If no, please explain 
____________________________________________________________ 

____________________________________________________________ 

____________________________________________________________ 

Is the Proposer in good standing with the State of Florida? yes ( ) no ( ) 

If no, please explain 
____________________________________________________________ 

____________________________________________________________ 

____________________________________________________________ 

Date Proposer was organized: ____________________ 

7.2 If no, provide the following: 

The State in which Proposer is organized: __________________ 

Is the Proposer in good standing with that State? yes ( ) no ( ) 

If no, please explain ___________________________________________ 


____________________________________________________________ 

Date Proposer was organized: ____________________________ 

Is the Proposer registered as a foreign partnership or limited company with the 
State of Florida? yes ( ) no ( )If no, please 
explain____________________________________________ 

8. Does Proposer hold any registrations or licenses with the State of Florida applicable to the 
contract? yes ( ) no ( ) 

8.1 If yes, provide the following information and attach one (1) photocopy of each 
listed license (attach additional sheets if necessary): 



Type of registration____________________________________________ 



License No ____________________Expiration Date _________________ 



Qualifying individual __________________ Title___________________ 



List company(s) currently qualified under this license _________________ 



____________________________________________________________ 



8.2 Does the Proposer hold any registrations or licenses with Orange County 
applicable to the contract? yes ( ) no ( ) 



If yes, please list and provide a photocopy of each listed license or registration: 
__________________________________________________ 



9. List the Proposer’s total annual dollar value of work completed for each of the last three 
(3) years starting with the latest year and ending with the most current year 



(2020) , (2021) , (2022) . 












10. List the Proposer’s Orange County area annual dollar value of work completed for the 
most current year (2022) . 
11. Does your company propose to subcontract any of the required work? 
yes ( ) no (X ) 
If yes, please explain 
________________________________________________________________________ 
___________________________________________________________ _. 


















10. What is the total number of personnel servicing the Orange County area?____. 
11. What is the total number of trucks servicing the Orange County area?____. 
12. Does your company have a certified arborist on staff? yes (X ) no ( ) 
13. Does your company employ formal training and certification procedures for 
employees?yes (X ) no ( ) 




If yes, briefly explain 
________________________________________________________________________ 
________________________________________________________________________ 
_____________________________________________________ _. 



17. What are the Proposer’s current insurance limits? (Provide a copy of applicant’s 
Certificate of Insurance) 



General Liability $_______________ 

Automobile Liability $_______________ 

Workers Compensation $_______________ 

Expiration Date ________________ 





18. Has the Proposer been cited by OSHA for any job site or company office/shop safety 



___ 



violations in the past two years? yes ( ) no (X ) 
If yes, please describe each violation, fine, and resolution_________________ 
__________________________________________________________ ________ 








18.1 What is the Proposer’s current worker compensation rating? ______ _____ 
18.2 Has the Proposer experienced any worker injuries resulting in a worker 
losing more than ten (10) working days as a result of the injury in the past two years? 

yes ( ) no ( ) 



If yes, please describe each incident _______________________ ______________ 



_______________________________________________ ___________________ 



___________________________________________ _______________________ 






NARCOOSSEE COMMUNITY DEVELOPMENT DISTRICT 



ACKNOWLEDGMENT OF RECEIPT OF DOCUMENTS 

AND PROPOSAL SIGNATURE FORM 





This Proposal for landscape maintenance services has been submitted on this ____ day of 
_____________, 2022 by ___________________________ [company] whose business address 
is______________________________________________________________ 
__________________________, telephone number is ________________________, and fax 
number is ____________________. 



The undersigned acknowledges, by the below execution of this proposal, that all 
information provided herein has been provided in full and that such information is truthful and 
accurate. Proposer agrees through submission of this Proposal to honor all pricing information 
sixty (60) days from the date of the Proposal opening, and if awarded the contract on the basis of 
this Proposal to enter into and execute the services contract in substantially the form included in 
the proposal documents. 



Proposer understands that inclusion of false, deceptive or fraudulent statements on this 
proposal constitutes fraud; and, that the District consider such action on the part of the Proposer 
to constitute good cause for denial, suspension or revocation of a proposal for work for the 
Narcoossee Community Development District. 



Furthermore, the undersigned acknowledges receipt of the following addenda, the 
provisions of which have been included in this Request for Proposal. 





Addendum No. ______________________ dated ________________________ 



Addendum No. ______________________ dated ________________________ 



Addendum No. ______________________ dated ________________________ 



Addendum No. ______________________ dated ________________________ 



Addendum No. ______________________ dated ________________________ 


















Your Investment 



Scope of Services 

Summary 



EXHIBIT A 









LIST OF CONTRACT DOCUMENTS 











1. SCOPE OF SERVICES (with attachments, as applicable) 
2. WORK AUTHORIZATIONS FORM 
3. GENERAL RELEASE 
4. ADDENDA, AS APPLICABLE 



1.1 Operation Procedures 
1.2 Key Personnel 
1.2.1 All Work shall be managed and/or directed by key personnel identified in the proposal. 
Any changes in the assigned key personnel shall be subject to approval by the Owner. 
Where applicable, the Contractor shall require certifications, training, etc. be secured and 
updated for all employees for the maintenance and technical services performed under this 
contract. 
1.2.2 Contractor shall provide one (1) Project Manager who is knowledgeable of the Contractor’s 
daily activities when performed at the site. This Manager shall serve as the point of contact 
between the Owner and Contractor. The Manager shall be responsible for coordinating all 
scheduled services with the Owner and for the timely scheduling of unscheduled 
maintenance services. 



1.3 Personnel Dress Code 
1.4 Personnel Conduct 





EXHIBIT B 



SCOPE OF SERVICES/PROJECT MANUAL 





Scope of Services 





1. GENERAL CONTRACTOR REQUIREMENTS AND PROCEDURES 



The Contractor shall meet the requirements and follow the procedures associated with all items in 
this Scope of Services. These general requirements and procedures are as follows: 





The Contractor shall perform the basic services outlined within the Scope of Services between the 
hours of 7:00 a.m. and 5:00 p.m., Monday through Friday unless specified otherwise or directed by 
the Owner. In addition, operation of leaf blowers shall be prohibited between the hours of 7:00 
a.m. and 9:00 a.m. The Contractor may submit a request for additional operation time, in response 
to poor weather conditions, to be reviewed for approval by the Owner. 













The Contractor shall ensure that employees working on the Project shall wear uniforms or 
professional attire at all times. Clothing that expresses or implies obscene language or graphics, 
degrading or demeaning connotations, or in the opinion of the Owner is unsightly for any reason, 
shall be strictly prohibited. Contractor personnel shall wear shirts at all times and shall wear 
footwear that conforms to safe work practices. 









The Contractor shall enforce strict discipline and good order among its employees on the Project 
site. The Contractor shall ensure that its employees who communicate and interact with the 


1.5 Safety Program 
1.6 Facility Location 
1.7 Subcontractors 





community and any other customer/party associated with the Project are knowledgeable of the 
Project and the Services the Contractor is performing. 





The Contractor shall develop, implement, and maintain a safety program for its operations on the 
Project. That safety program shall include, at a minimum, a safety policy, safety rules and 
procedures, safety training, procedures for reinforcing and monitoring safety programs, procedures 
for accident investigations, providing and maintaining equipment safety features, and safety record 
keeping. 



The Contractor shall comply with all State of Florida and Federal and local regulations, rules and 
orders, as they pertain to occupational safety and health, the safe operation and security of the 
facilities. 



The Contractor shall provide, at the Contractor’s expense, all safety equipment and materials 
necessary for and related to the work performed by its employees. Such equipment will include, 
but is not limited to, items necessary to protect its employees and the general public, if applicable. 





The Owner shall not provide a facility on the Project Site for the Contractor as part of this Scope 
of Services. 





If the Contractor, as a part of the performance of its obligations, elects to employ Subcontractors, 
the follow shall apply: 



• The Contractor shall be responsible for, and coordinate with, the services of any of its 
Subcontractors. 




• The Contractor shall require all of its Subcontractors, as a condition of employment, to agree 
to the applicable terms and conditions identified in the Contract Documents. 
1.8 Consultants 









If the Contractor, as a part of the performance of its Services, elects to employ consultants, the 
following shall apply: 



• The Contractor shall be responsible for, and coordinate with, the services of any of its 
consultants. 




• The Contractor shall require all consultants, as a condition of employment, to agree to the 
applicable terms and conditions identified in the Contract Documents. 
1.9 Document Control and Data Management 
1.9.1 Document Control 















1.9.2 Data Maintenance 
1.9.3 Data Dispersal 








The Contractor shall keep accurate records of documents received and, if applicable, issued 
by this Contractor. A “document log” shall be maintained during the work of this 
Contractor to provide records on the information available to or from this Contractor. The 
“log” shall outline document titles and dates, the originator, received dates, and to/from 
information. This “log” shall be updated monthly and submitted to the Owner when 
requested. 





The Contractor shall, after review with the Owner, establish a systematic process for the 
insertion of revised sets and the integration of that data into the overall Project plan after 
verification for compatibility and consistency of the information received with existing 
information. 





Should the Contractor distribute data to others, the Contractor shall document the 
distribution of data by completing a letter of transmittal. All distribution of data shall be 
accompanied by a letter of transmittal with a copy provided to the Owner identifying: 



• Party to whom the data is being transferred 
• Origination of the request for transfer 
• Name of data being transferred 
• Type(s) of data being transferred 
• Date of transfer 
• Purpose of transfer or use of information 
• Further action necessary 




The Contractor shall propose a format for, and keep a log of, all data transfers for updates 
to the Owner. 



1.10 Verification of Data 



All data provided to the Contractor shall be examined for consistency with its records and work 
efforts. Any obvious inconsistency shall be reported to the Owner verbally and in writing, upon 
discovery. 



1.11 Ownership of Data 



It is to be understood that all data transmitted and material/equipment purchased under this contract 
by the Contractor or provided to the Contractor, either by the Owner or third parties, are the sole 
properties of the Owner. The Contractor shall have temporary charge of the data while performing 
contracted services for the Project. All data shall be returned to the Owner at the 

conclusion of the obligation, after which, no copies of the data may be kept by the Contractor 
without the express written permission of the Owner. 



The Owner shall retain the right to require that the Contractor transfer all Pdata, material, or 
equipment to the Owner immediately upon fourteen (14) days’ written notice, for any reason. The 
same procedures shall apply should it become necessary for the Contractor to voluntarily return all 
data to the Owner. 




1.12 Quality Control 



The Owner will have the right, at any stage of the operation, to reject any or all of the Contractor’s 
services and materials, which in the Owner’s opinion does not meet the requirements of these 
specifications. Throughout the entire landscape, the Contractor shall maintain the installed number 
of shrubs, ground cover, and trees in addition to the installed amount of turf grasses. The Contractor 
shall replace or reimburse the Owner for the cost of replacement or repairs, at the Contractor’s own 
expense, those turf areas, shrubs, ground cover, and trees that are damaged or lost due to insects, 
disease, fungus, and/or over watering or insufficient watering from irrigation system as directed by 
the Owner. All replacements shall meet the current size, specifications, and quality of surrounding 
related material. Any other Owner items damaged due to the Contractor’s negligence shall be 
repaired or replaced as directed by the Owner at the Contractor’s own expense. All repairs and 
replacements shall also occur within two (2) weeks of notice from the Owner. 



If requested by the Owner, the Contractor will make weekly walk-through reviews of the entire site 
related to visual observations and the Contractor’s performance. The Contractor will make repairs 
and adjustments, as directed by the Owner, during these site visits. A monthly Maintenance Report 
shall be generated by the Contractor and submitted to the Owner outlining potential problem areas 
and the Contractor’s proposed corrective action, upcoming work approval request, coordination, 
scheduling, etc. The Contractor shall provide the Owner with a weekly updated maintenance log 
addressing all activities occurring in that week. 



2.0 COORDINATION 




The Contractor shall provide coordination with the Owner for all items associated with the 
requirements of this Agreement. 



2.1 General Coordination 



The Contractor shall meet with the Owner and its separate consultants as appropriate, on a weekly 
basis. Those meetings shall serve as forum for the exchange of information, identification of 
pertinent and critical issues, determination of an action plan and schedule for resolving those issues, 
review of schedule and budget status, and discussion of other landscape, irrigation and maintenance 
related issues deemed appropriate by the Owner of the Contractor. The Contractor shall prepare the 
agenda for those meetings and submit it to the Owner two working days prior to the date of each 
meeting. The Contractor shall record and distribute minutes of each meeting to all attendees within 
five (5) business days, as well as other parties with a “need-to-know” basis. The Owner shall 
provide the meeting location. 





Coordination of the construction, operation, and general maintenance at the Project is considered 
one of the many critical activities of the Contractor. Further, coordination of those efforts with all 
parties involved, or those with the need to know are crucial to the success of the Project. While all 
parties involved with the Project cannot be identified at this time, a partial list is provided as 
follows: 



• District Manager 
• District Engineer 
• District Representative 



• Aquatic Weed Control Maintenance Contractor 
• Sprint Telecommunications 
• TECO/Peoples Gas 
• City of Orlando 
• Orange County and its various departments 
• Florida Department of Transportation 
• SFWMD 
• Adjacent property owners, as directed by the Owner 
• Orlando Utility Commission 
2.2 Contractor’s Project Manager 
3.1.1 Mowing 












Contractor shall designate an on-site representative who will be responsible for overall supervision 
of the Contractor’s work force on the Project and shall act as the single point of contact, on a daily 
basis, between the Owner and the Contractor. This individual shall maintain at all times a means 
of being contacted by the Owner (pager, cellular phone, or radio) and shall respond to such calls 
within twenty (20) minutes of contact. This individual shall be responsible for maintaining the 
Contractor’s schedule of activities and notifying the Owner of this daily schedule for quality control 
of the Contractor’s service and for arranging and supervising unscheduled service requests by 
Owner. 



3. SCHEDULED OPERATIONS AND MAINTENANCE 



The Contractor shall meet all requirements associated with turf care, shrubs/ground cover care, tree 
care, irrigation system, pressure washing and litter removal, as required in this Agreement. The 
contractor shall make a complete site inspection of Narcoossee, specifically the areas of CDD 
maintenance. Attachment A includes plan identifying the general limits of CDD maintenance by 
area. All landscaping, hardscape, structures (fences, entry features, benches, etc.) within the CDD 
areas shall be maintained by this Contractor in accordance with the following requirements: 





3.1 Turf Care 





a. All lawns located in developed and undeveloped areas, including St. Augustine, and 
Bahia (including ponds), shall be mowed once per week from April through 
September, three (3) times per month in March and October, and once every other 
week from November through February. Mowing shall be performed at a minimum 
frequency of 42 times per year. 
b. Turf areas shall be cut to a height of no more than 4 (4) inches nor less than four (4) 
inches, to foster photosynthesis and healthy root development. 
c. Mower blades shall be kept sharp at all times to prevent tearing of grass blades. 
d. Mulching type-mowing equipment is preferred and no side discharges are permitted 
on walk-behind mowers. 
e. Visible clippings after mowing shall be removed to prevent thatch build up. 
f. Various mowing patterns shall be employed to prevent ruts in the turf caused by 
mowers. 
g. All clippings shall be kept out of ornamental beds, off all sidewalks, roadways, 
stormwater inlets and waterways. 



3.1.2 Edging 





 

 

a. Hard surface edging is to be defined as outlining and/or removing turf from along all 
sidewalks and curbs, and soft surface edging is to be defined as outlining and/or 
removing turf from all tree rings and planting beds, etc. by the use of a mechanical 
edger. 
b. All hard surface edging shall be performed to maintain straight and sharp edges 
between curbs/sidewalks and turf areas. Edging shall be completed the same day and 
at the same frequency that an area is mowed. 
c. All soft surface edging shall be performed neatly to maintain the shape and 
configuration of all planting areas in a clean manner, free of imperfections, at the same 
frequency as detailing of plant beds (once every three weeks). All plant bed edges shall 
be maintained to the curves, as originally designed. 
d. The edging equipment shall be equipped with manufacturer’s guard to deflect 
hazardous debris. String or lined trimmers shall not be used. 
e. All sidewalks, streets, and roadways shall be immediately swept, blown, or vacuumed 
to maintain a clean, well-groomed appearance. 
f. The proper safety precautions shall be taken when edging (i.e., safety vest, signage, 
warning light, etc.) along roadways as required by Federal, State or local law, as 
deemed necessary by the Contractor and/or as directed by the Owner. 
3.1.3 Trimming 
3.1.4 Weed and Disease Control 








 

 

All areas inaccessible to mowers and/or otherwise unmowable due to trees, light poles, 
chain link fences, signs, rocks, culverts, miscellaneous hardscape items, etc. shall be 
trimmed at the same height, same day, in the same frequency as mowing. This includes 
grass runners around all ponds. Trimming shall be performed with the use of a string 
trimmer or other mechanical means. Chemical use shall be encouraged when working 
within six (6) inches of any vinyl fence posts. All other chemical use will not be permitted 
unless approved by Owner. 

 

 

a. Four (4) applications (full coverage) of weed and disease/fungus control shall be 
provided in the months of February, March and October, November of each year for 
all St. Augustine, areas. Any reapplications required, in the Owner’s opinion, shall be 
provided at the Contractor’s own expense. Weeding shall be performed to a level that 
is acceptable to the Owner. Additional requirements for weed control are defined in 
paragraph 3.2.2 
b. Turf areas shall be continuously monitored for infestations of disease/fungus and 
weeds and treated immediately for proper control. Contractor shall provide a monthly 
monitoring report of these activities to the Owner. 
c. All State and Federal regulations governing the use/application of chemicals shall be 
strictly adhered to. Contractor assumes all related liability for adhering to these 
regulations. 
d. Contractor shall provide MSDS sheets for all chemicals to the Owner prior to start of 
the contract. Contractor shall also provide MSDS sheets for any changes in chemical 
use to the Owner, prior to application, throughout the entire contract period. 
3.1.5 Fertilization 





 




All fertilizers shall be applied (full coverage) according to manufacturer’s instructions. 
Fertilizers shall be applied with the turf is dry and not over an early morning dew. 
Fertilizers shall be watered following application on the same day. Apply lawn fertilizer 
with broadcast spreaders and overlap consistently for uniform coverage. 



a. A custom blended granular fertilizer shall be applied at least four (4) times per year 
(February, April, June, and October) for St. Augustine. Bahia shall be fertilized three 
(3) times per year (March, July, and November). Additional applications of 
micronutrients may be needed in July or August for St. Augustine turf. Analysis, 
scheduled applications, and application rates per 1,000 square feet shall be approved 
by the Owner and at a minimum include a full trace element package of iron, 
magnesium, zinc and calcium. Analysis may be different depending on the season of 
application and should always meet the specific site conditions. The minimum 
application rate shall be one (1) pound of nitrogen per 1,000 square feet per application. 
Any reapplications required, in the Owner’s opinion, shall be provided at the 
Contractor’s own expense. 
b. The Owner reserves the right to make reasonable adjustments to the specifications, 
timing, rate of application and elementary composition according to actual 
horticultural conditions at the time. 
c. A State inspection of analysis along with an actual certified fertilizer label, legible and 
otherwise suitable condition for filing, must be submitted for approval. 
d. To maintain uniform turf color, fertilization shall be completed within ten (10) working 
days per phase in its entirety. 
e. All fertilizers shall be kept out of canals and storm water retention ponds and be 
removed immediately from all sidewalks and roadways. 
f. A report containing bag usage and tonnage per area shall be submitted immediately 
following fertilization. 
g. All State and Federal regulations governing the use/application chemicals shall be 
strictly adhered to. Contractor assumes all related liability for adhering to or failing to 
adhere to these regulations. 
h. Contractor shall provide MDSD sheets for all chemicals to the Owner prior to start of 
contract. Contractor shall also provide MDSD sheets for any changes in chemical use 
to the Owner, prior to application, throughout the entire contract period. 
3.1.6 Pest Control 









a. The Contractor shall provide four (4) applications (full coverage) of insect control per 
year in the months of March, May, July and September for St. Augustine and two (2) 
applications of insect control per year in May and July for Bahia. Any reapplications 
required, in the Owner’s opinion, shall be provided at the Contractor’s own expense. 
b. Turf areas shall be continuously monitored for infestations of insects and treated 
immediately for proper control. Contractor shall provide a monthly monitoring report 
of these activities to the Owner. 
c. All State and Federal regulations governing the use/application chemicals shall be 
strictly adhered to. Contractor assumes all related liability for adhering to or failing to 
adhere to these regulations. 
d. Contractor shall provide MDSD sheets for all chemicals to the Owner prior to start of 
contract. Contractor shall also provide MDSD sheets for any changes in chemical use 
to the Owner, prior to application, throughout the entire contract period. 





3.1.7 pH Adjustment 
3.2 Shrubs/Ground Cover Care 
3.2.1 Pruning 










It is anticipated that the soil pH level may require adjustment in various areas throughout 
the Project site. The Contractor shall perform, as directed by the Owner, soil tests for any 
and all areas where the landscape is not responding adequately to the landscape care 
program. Based on the pH test results, the Contractor shall provide a pH adjustment 
program, if required, to be approved by the Owner. These areas will be monitored and, as 
directed by the Owner, follow-up tests will be required. The soil test and the pH 
adjustments shall be considered part of the base scope of Services. 







a. Detailing of planted areas shall be performed in a sectional method, with the frequency 
of once every three weeks. Detailing includes trimming, pruning and shaping of all 
shrubbery, ornamentals and ground cover, removal of under story tree suckers, removal 
of unwanted vegetation, trash and the fluffing of bark or chips. Contractor shall provide 
to the Owner a sectional detailing operation map for review and approval within 30 
days after the Contractor’s notice to proceed. 
b. Shrubs shall be hand clipped to remove only the top excess growth. Hedge sheering 
shall not be performed until shrub rows are completely full and have obtained at least 
three (3) feet full height. Pruning sides of shrubs shall be avoided to allow the mass to 
naturally fill. 
c. No pruning shall be performed on live wood that alters the shape and fullness with 
respect to the intended character of the plantings. Any shrub damage from equipment, 
other negligent activities, or improper pruning shall be replaced by the Contractor at 
no additional cost to the Owner. 
d. Shrubs shall be pruned according to Owner’s specific instructions. 
e. Summer flowering shrubs shall be pruned yearly during late winter/early spring (late 
February – April). 
f. Spring flowering shrubs shall be pruned yearly after blooming. 
g. Broad leaf evergreen shrubs shall be hand-pruned yearly to maintain their natural 
appearance after the new growth has hardened off. 
h. Conifers shall be pruned yearly after the foliage of the new growth has changed color. 
i. Ground covers shall be edged and pruned to contain them within the planting beds. 
j. The main stem of shrubs or vine-lie plants planted near fences shall be secured to the 
fence with plastic tie material to allow new growth to be guided as directed by the 
Owner. 
k. All clippings shall be removed from all sidewalks, roadways, and waterways, and 
disposed off-site. 
l. A schedule for pruning shall be submitted within 30 calendar days of the notice to 
proceed with the Services for Owner’s approval. 
m. Selective pruning, balling and shaping shall be performed as needed to expose 
landscape lights and remove all dead wood. 
3.2.2 Weeding 









a. The Contractor shall be required to maintain all mulched areas free of weeds to a level 
that is acceptable to the Owner by hand pulling or chemical means as environmental, 
horticultural and weather conditions permit. An appropriate combination of “pre” and 



“post” emergent is strongly recommended. Weeding shall be performed in conjunction 
with the detailing of planted areas at a minimum frequency of once every three weeks. 
Any reapplications required, in the Owner’s opinion, shall be provided at the 
Contractor’s own expense. Weeds around impervious surfaces shall be sprayed as soon 
as observed. All weeds collected shall be removed and disposed off-site. 
b. All State and Federal regulations governing the use/application chemicals shall be 
strictly adhered to. Contractor assumes all related liability for adhere to or failing to 
adhere to these regulations. 
c. Contractor shall provide MSDS sheets for all chemicals to the Owner prior to start of 
the contract. Contractor shall also provide MSDS sheets for any changes in chemical 
use to the Owner, prior to application, throughout the entire contract period. 
3.2.3 Fertilization 











a. A custom blend fertilizer shall be applied at least four (4) times per year (March, May, 
July and September). Analysis shall include a trace element of iron, magnesium, zinc 
and calcium. Analysis and program should be structured to meet the specific site 
conditions. Reapplications, if required in the Owner’s opinion, shall be provided at the 
Contractor’s own expense. 
b. Fertilizers shall be applied at a rate of 1 pound of nitrogen per 1,000 square feet of bed 
area. 
c. Fertilizers shall have the following: 
1. Forty percent nitrogen derived from sulfate; 60% from controlled release. 
2. A ratio of nitrogen to potassium at 1 to 1. 
3. Two percent iron, minimum. 
4. Two percent magnesium, minimum. 
5. One percent magnesia, minimum. 
6. Three percent phosphorous, minimum. 
7. Include elements of calcium, boron, copper, zinc and phosphor. 



d. Alternative fertilizer analysis may be approved by the Owner, if the Contractor 
substantiates reasons for healthier plant growth. 
e. Granular fertilizer shall be applied by hand or hand-operated broadcast spreader 
insuring uniform coverage. Fertilization shall be completed within ten (10) working 
days. 
f. A State inspection of analysis along with an actual label in legible and otherwise 
suitable condition for filing shall be submitted for approval. 
g. All fertilizer shall be kept out of canals and lakes and be removed immediately from 
all sidewalks, pedestrian areas and roadways. 
h. A report containing name of product applied, mix ratio, rate of application, amount of 
product applied, and location of application shall be submitted immediately following 
fertilization. 
i. All State and Federal regulations governing the use/application chemicals shall be 
strictly adhered to. Contractor assumes all related liability for adhering to or failing to 
adhere to these regulations. 
j. Contract shall provide MSDS sheets for all chemicals to the Owner prior to start of the 
contract. Contractor shall also provide MSDS sheets for any changes in chemical use 
to the Owner, prior to application, throughout the entire contract period. 
3.2.4 Pest and Disease Control 










a. The Owner shall be notified one week prior to any chemical application. All over spray 
shall be prevented and contact with any pedestrians, their property or pets shall be 
strictly avoided. 
b. All landscape areas shall be continuously monitored for infestations of insects and 
disease/fungus, and treated immediately for proper control. Contractor shall provide a 
monthly monitoring report of these activities to the Owner. 
c. Six (6) applications (full coverage) of insect and disease control shall be required per 
year in the months of February, April, June, August, October and December. Any 
reapplications required, in the Owner’s opinion, shall be provided at the Contractor’s 
own expense. 
d. Use manufacturers’ instructions for proper applications. Operating personnel shall be 
knowledgeable for monitoring and identification and licensed for application. All 
chemicals shall be used in strict accordance with Federal, State and County directive 
on environmental control and carry an EPA approval number. 
e. All State and Federal regulations governing the use/application chemicals shall be 
strictly adhered to. Contractor assumes all related liability for adhering to or failing to 
adhere to these regulations. 
f. Contractor shall provide MSDS sheets for all chemicals to the Owner prior to start of 
the Agreement. Contractor shall also provide MSDS sheets for any changes in 
chemical use to the Owner, prior to application, throughout the entire contract period. 
3.2.5 Mulching 
3.2.6 pH Adjustment 



3.3 Tree Care 
3.3.1 Pruning 












All mulched beds shall be turned over for a fresh appearance during ever other required 
bed detailing sequence. New mulch shall be installed once a year as part of this scope of 
services. 





A soil analysis and pH adjustment shall be provided for shrubs/ground cover as per section 
3.1.7. 







a. Removal of dead limbs and branches from all trees shall occur at a minimum of two 
times per year, February and August, or as directed by the Owner. No pruning should 
be performed on live wood that would affect the fullness with respect to the intended 
character of the plantings. Any tree damaged from equipment, other negligent activities 
or improper pruning shall be replaced by the Contractor at no additional cost to the 
Owner. 
b. Removal of all sucker growth from base of trees shall be performed on a regular basis. 
Contractor shall remove any limbs, which in the Owner’s opinion, pose a threat to 
public safety. 




Contractor will provide specific pruning practices, unless otherwise directed by the 
Owner, for the following items: 



• Oaks: Generally prune trees to maintain the desired uniform appearance by 
thinning or tipping. No topping shall be performed on oak trees. Branches are 



encouraged to hang over walks with adequate pedestrian and bicycle 
clearance. 
• Crape myrtles: Crape myrtles shall be tipped in February, but only by 
approximately two to three feet. Sever topping shall be considered out of 
character. 
• Wax Myrtle: Wax myrtles shall be tipped mildly in February, cleaned at the 
base to two feet clear trunk and dead wood removed. 
• Holly: Burford hollies shall be kept full headed and pruned only to bring clear 
trunk level to two feet above ground cover level. All holly trees shall be handclipped 
(not hedged) for naturally formed appearance. Sever shearing into 
“pyramids or lollipops” shall be avoided. 
• Ligustrum: Ligustrums shall be hand clipped for natural form. Sever shearing 
into “gloves” shall be avoided, unless directed by the Owner. 
• Magnolias: Prune only sucker growth to maintain an attractive, clear trunk 
appearance. 
• Washington palms: The condition and appearance of booted trunks shall be 
monitored monthly and cleanup/boot removal shall be provided as directed by 
the Owner. Once the fronds have dropped to an 8:00 to 4:00 angle, the 
Contractor shall remove the fronds to a maximum 10:00 to 2:00 angle. Fronds 
shall be removed a minimum of three (3) times per year. Seedpods shall be 
removed as necessary or as directed by owner. 
• Queen Palms: Pruning of trees twice per year, however seedpods shall be 
removed as necessary or as directed by owner. 
• Canary Palms: Pruning of trees three (3) per year, however seedpods shall be 
removed as necessary or as directed by owner. 




c. Trees located in buffer areas shall be pruned twice (2) a year. These trees shall be 
pruned to promote dense canopy for screening and to provide a neat appearance. The 
Owner shall provide specific instructions for pruning trees in buffer areas. 
d. Other ornamental trees shall be pruned yearly during late winter/early spring (late 
February – April). 
e. All other trees shall be pruned yearly to enhance their natural character as directed by 
the Owner. 
f. Trees shall be canopied in a manner that will prevent interference with pedestrian 
walkways, and bike lanes where applicable, as well as assist in the general appearance 
of the property. This service will be performed as necessary during the detail threeweek 
rotation to maintain uniformity and property clearances. 
g. Selective pruning and shaping shall be performed as needed to expose landscape lights. 
h. Contractor is responsible for keeping all bleed down pipes for the stormwater ponds 
accessible at all times. 
3.3.2 Fertilization 
3.3.3 Pest Control 












Trees shall be fertilized as per the requirements of 3.2.3. Any alternative fertilizer analysis 
recommended specifically for individual trees may be approved if the Contractor 
substantiates reasons for healthier plant growth. 





Preventative insect/disease control treatments shall be provided for individual trees, as per 


3.3.4 Mulching 
3.3.5 pH Adjustment 



3.4 Annuals 
3.4.1 Annual flowers will be changed (4) times per year at all monuments and entrances with 
selected 4 inch varieties best suited to the seasonal and environmental conditions at ideal 
spacing for the varieties chosen (average 6” spacing). 
3.4.2 Fungicides and insecticides will be applied as needed to maintain healthy planting beds. 
3.4.3 Annually, prior to the spring change out, existing soil will be removed to a depth of 6” in 
all annual beds and replaced with clean growing medium composed of 60% peat and 40% 
fine aged pine bark. 
3.4.4 A granular time-released fertilizer and a granular systemic fungicide will be incorporated 
into the bedding soil at the time of installation. 
3.4.5 Annual flowers will be serviced as needed to remove flowers that are fading or dead 
(deadheading) to prolong blooming time and improve the general appearance of the plant. 
3.4.6 All soils will be roto-tilled to a depth of 6” inches after removing and prior to installing 
new annuals. 
3.4.7 Annual flowerbeds are not to be left empty for more than 4 working days at any given time, 
unless replacement is prevented by severe weather conditions. If replacement material is 
needed to keep all beds full and healthy between scheduled changes, contractor will remove 
and install new material at no additional cost to the owner, except in case of damage due 
to severe weather conditions (flooding, high winds and frost). 
3.4.8 During winter months and extreme cold all annuals shall be protected (frost cloth) against 
frost damage with appropriate coverings to ensure the survival of all annuals. This service 
shall be provided as part of the scope of services. 



3.5 Irrigation System 
3.5.1 General Requirements 








the requirements of 3.2.4. 





All individual isolated trees shall have their tree ring re-mulched as per the requirements o 
3.2.5. 





Soil testing and pH adjustment shall be provided as per the requirements of 3.1.7. 

























a. The Contractor shall be responsible for continual, full operation of all system parts. 
Any plant damage resulting from non-operation of system, over-watering, or 
insufficient watering due to maintenance neglect shall be the Contractor’s 
responsibility, as per Section 1.12. Contractor shall replace damaged materials or 
reimburse the Owner for the cost of replacement or repairs as directed by the Owner. 



b. The Contractor shall be responsible for repairs to the system caused by the Contractor 
or by the Contractor’s neglect for the term of this Agreement. 
c. Automatic irrigation system will be programmed weekly to provide watering 
frequency sufficient to replace soil moisture below the root zone. 
d. All irrigation shall run between 12:00 a.m. and 7:00 a.m. Any deviation from this 
schedule shall be approved by the Owner. 
e. Contractor must adjust system to ensure compliance with any water restrictions. 
f. Any modifications to the irrigation system shall be submitted in writing for approval. 
Approval will be in writing to the Contractor. If the original request is not satisfactory 
to the Owner, an alternate plan may be requested. A detailed sketch for record 
documents will also be supplied to the Owner, prior to work commencing. 
3.5.2 Monitoring/Adjustments 









a. The Contractor shall inspect the entire operation of the system no less than once every 
four weeks. A written report shall be furnished to the Owner at the completion of each 
inspection. During this inspection, the Contractor shall perform the following: 




• Activate each zone of the existing system. 
• Visually check for and report and damaged heads or ones needing repair. 
• Ensure the operation and coverage is sufficient for proper healthy landscape 
growing conditions. 




b. Spray patterns for all irrigation heads shall be adjusted, if required, when detected by 
the Contractor or as directed by the Owner. Removal of grass, debris grown over all 
heads, cleaning of clogged nozzles and screens shall be included in this scope of 
services. 
c. Any adjustments to the spray nozzles, spray patterns, controllers, etc. required to 
provide optimum growth of the landscape shall be provided on an as-needed basis as 
part of the base Scope of Services. 
3.5.3 Valve/Valve Boxes 
a. The Contractor shall provide any miscellaneous cleaning of valves for proper 
functioning on an as-needed basis. 
b. The Contractor shall ensure that all valve boxes remain flush and level with 
grade. The valve boxes shall be kept free of any overgrowth of plant material 
or sod. The interior of each box shall be kept clean and the components 
accessible. Any damage to valve boxes or lids caused by the crew will be 
replaced at the contractor’s expense. 
3.6 Pressure Washing (This will be provided by Contractor as needed, as a billable item in 
addition to the contract price.) 
3.6.1 Pressure washing shall be performed with the use of a 2,500-psi gas-powered pressure 
washing machine, unless otherwise specified. All hardscape structures, site furnishings, 
road bridges, roadside pedestrian structures, development entry features, regulatory signs, 
street signs, and the overflow weirs shall be treated twice per year, as directed by the 
Owner. 



















3.6.2 Park hardscape areas including the wood deck, site furnishings, and shade structures, and 
sidewalks and site furnishings shall be pressure washed weekly. All hand railings shall be 
lightly pressure washed and wiped down weekly. 
3.6.3 If the Contractor experiences any damage to the finish of any hardscape items due to 
pressure washing, work shall stop immediately and the Owner notified. 



3.7 Litter Removal 
3.7.1 Landscape Areas 
3.7.2 Road Rights-of-Way, Ponds, and drainage easements . 
















Any litter found in planting beds or in turf areas shall be collected and disposed of off-site 
prior to each mowing cycle. 





Contractor shall monitor all road rights-of-way, stormwater ponds, and stormwater inlets, 
to collect any litter and dispose of the litter off-site. 





4. UNSCHEDULED MAINTENANCE AND REPAIRS 



The Contractor shall be equipped and organized to provide any unscheduled maintenance and 
repairs required in this Scope of Services. The following addresses the general procedures for 
unscheduled maintenance and repairs, response to damaged facilities and emergencies, and 
unscheduled maintenance activities. 



4.1 General 



The Contractor shall be responsible for all repairs within the limits of work unless directed 
otherwise by the Owner. Repairs that result from the Contractor’s failure to properly perform 
the Services under this Scope of Services shall not be considered an Additional Service and, 
therefore, shall not warrant additional compensation to the Contractor. Repairs that, in the 
Contractor and Owner’s opinion, are not as a result of Contractor negligence shall be deemed 
an Additional Service and shall, at the Owner’s election, be made by the Contractor upon 
receipt of a Work Authorization from the Owner. When the Contractor determines that a repair 
is necessary, the Contractor shall submit to the Owner a Work Authorization form, together 
with the Contractor’s estimate of the cost to perform the repair. Whenever possible, this Work 
Authorization and cost estimate should be sent to the Owner seven (7) calendar days in advance 
of the Contractor performing the Services. The Owner shall return one execute copy of the 
Work Authorization form and shall indicate the method of compensation. In the event the 
Services are to be provided on a unit price or time-and-material basis, within seven (7) calendar 
days upon completion of the Services, the Contractor shall submit to the Owner, an itemized 
listing of the Contractor’s costs to perform the Services including all unit quantity items or 
labor, equipment, materials, and Subcontractor’s accordingly. The itemized listing shall be 
presented in a format acceptable to the Owner and if requested by the Owner, shall include 
copies of invoices from others providing work or materials on the repair. 



4.2 Damaged Facilities 




4.2.1 Should the Contractor become aware of damage to the facilities within the area maintained 
by the Contractor, the Contractor shall notify the Owner as soon as possible. If the Owner 
elects to have the Contractor perform the repair, the Owner shall issue a Work 
Authorization to the Contractor to proceed with the repair. 
4.2.2 Irrigation Repairs 












a. All breaks shall be repaired immediately. Lines shall be flushed thoroughly before 
installing new heads. 
b. All replacement parts shall be the same manufacture as the initial irrigation installation. 
Execution of all repairs/installation shall be as per original construction 
details/specifications. 
c. Above-ground irrigation components damaged by the Contractor while performing 
landscape maintenance activities shall be repaired and replaced by the Contractor 
within 24 hours at no change to the Owner. 
d. Any damage on property due to washouts created by irrigation breaks that went 
undetected for a period of time due to negligence of the Contractor shall be repaired 
by the Contractor at no charge to the Owner. 
e. Irrigation components damaged by accident caused by someone other than the 
Contractor, by wear and tear, or by vandalism shall be reported to the Owner 
immediately. Execution and payment for these repairs is explained in Section 4.1. 
4.3.1 If the repair to a damaged facility is deemed an emergency and immediate repair is judged 
necessary by the Contractor, District Manager, District Engineer, or Owner, upon receipt 
of authorization by the Owner, the Contractor shall proceed with providing all material, 
labor, and equipment on a time-and-material basis necessary to make the repair and restore 
the facilities. If the repair is required due to Contractor’s negligence, the Owner shall back 
charge the Contractor for the repair. 
4.3.2 The Contractor shall provide any emergency repairs to the irrigation system immediately 
once detected by the Contractor, or within three hours of notification from the Owner. If 
the emergency repairs are due to Contractor negligence, the Contractor shall provide these 
repairs at its own expense. If these repairs are beyond the Contractor’s control within the 
Scope of Services, the Contractor shall provide the repairs and submit an invoice on a timeand-
material basis. 
4.3.3 Emergency repairs, as agreed by the Owner, are the only repairs that will not require a 
Work Authorization from the Owner prior to commencing the repair. However, a Work 
Authorization will be completed and referenced on the Contractor’s monthly invoice to the 
Owner. 










4.3 Emergency Repairs 









4.4 Unscheduled Maintenance 



The Contractor shall provide occasional unscheduled maintenance that is in addition to the base 
Scope of Services. The Contractor shall receive a Work Authorization from the Owner and 
shall respond and complete the request within two weeks or a mutually agreeable time with the 
Owner. The Contractor’s cost estimate to provide the work shall be approved by the Owner 
prior to commencement. The Contractor shall be available and willing to provide the following 
unscheduled maintenance services: 




• Raise the height of irrigation heads. 
• Provide cleanup and touch-up finishes (paint, stucco, etc.) as necessary for any hardscape 
item in response to vandalism or acts of God. 
• Provide landscape and irrigation materials, replacements, or repairs due to vandalism or 
acts of God. 
• Provide site cleanup (litter removal, pressure washing, etc.) before and after community 
special events. 
• Provide mowing of undeveloped areas. 
• Provide, in late October of each year, over-seeding in undeveloped Bahia areas with Winter 
Rye. The Contractor shall provide seeding mix to the Owner for approval prior to 
application. Any reapplications required, in the Owner’s opinion, due to poor germination 
or inconsistent coverage, shall be provided at the Contractor’s own expense. 
• Provide selective weeding and pruning for existing wooded areas. 






5. RESPONSE TIME 



The Contractor shall provide services and repairs within the amount of time indicated in this 
Agreement. The following is general response time information and requirements for the 
Emergency Response Program to be developed, implemented, and maintained by the Contractor. 



5.1 General 



The Contractor shall, on a timely and efficient basis, respond to any and all requests and 
perform all repairs, inspections, and observations, etc. stipulated in the Project Manual. The 
Contractor shall provide supervisory, operating and maintenance personnel as required who 
shall be available on call 24 hours per day, seven (7) days per week to respond to and correct 
any problems with any of the elements covered by this Agreement. 



Response time, unless otherwise directed by the Owner, required by the Contractor for various 
maintenance activities is as follows: 



• Standard maintenance activity adjustments: varies, as directed by Owner. 
• Irrigation adjustments: 24 hours 
• Standard repairs: one week 
• Emergency repairs: three (3) hours 
• Unscheduled maintenance request: as needed, as soon as four (4) hours 
• Plant material replacement: two (2) weeks 




Should the Contractor fail to respond to a request for any services addressed in this Project 
Scope within the required allotted time, the Owner shall, at the Contractor’s sole expense, 
provide the requested services. 



5.2 Emergency Response Program 



The Contractor shall develop, implement, and maintain an Emergency Response Program 
(ERP) for emergency work that must proceed immediately to avoid property damage or result 
in a public health or safety hazard. The ERP shall address emergency situations including, but 
not limited to, the following items: 




• Irrigation line breaks 
• Equipment failures 
• Chemical spills 




Additionally, the ERP shall address the following: 



• Responsible parties to be notified 
• Personnel, equipment, and emergency repair contractors on call and who will respond to 
each type of emergency 
• Procedures for notifying the Owner, District Manager, the community, and other utility 
companies affected by the listed emergency 
• The Contractor shall prepare, maintain and distribute an ERP manual detailing the 
procedures and responsibilities for the situations listed above and any other situation 
deemed appropriate by the Owner. 






The ERP manual shall be included in the operations section of the 
Administrative/Maintenance/Operations program. 





END OF SCOPE OF SERVICES 




Agreement 









LANDSCAPE/GROUNDS MAINTENANCE SERVICES AGREEMENT 



THIS AGREEMENT is made and entered into effective as of the ____ day of 
___________, 2022, between NARCOOSSEE COMMUNITY DEVELOPMENT DISTRICT 
(hereinafter referred to as "Owner” or “District"), with a mailing address is, 219 E. Livingston St, 
Orlando, Florida 32801, and ___________________ (hereinafter referred to as "Contractor"), 
whose mailing address is _____________________ 



RECITALS 



In consideration of the premises and the mutual covenants and obligations 
contained in this Agreement, the parties agree as follows: 



1. DEFINITIONS. 



a. Agreement. The Agreement consists of this Maintenance Services 
Agreement, the Scope of Services, the form of General Release, the Work Authorization form, and 
all other documents enumerated on the List of Exhibits set forth below. The Agreement represents 
the entire and integrated Agreement between the parties hereto and supersedes all prior 
negotiations, representation or agreements, either written or oral. The Agreement may be amended 
or modified only as set forth below in Article 8. 



b. Services. The term Services as used in this Agreement shall be construed 
to include all Services set forth in Exhibit B, all obligations of Contractor under this Agreement, 
including any addenda or special conditions, and where any Work Authorizations have been issued 
pursuant to Article 8 of this Agreement, the changed services set forth therein. 



2. SCOPE OF SERVICES. 



a. A description of the nature, scope and schedule of services to be performed 
by Contractor under this Agreement shall be as follows: The services as generally indicated by the 
documents identified in Exhibit B (attached hereto and incorporated herein by reference). 



b. The following List of Exhibits is applicable to the Services: 



i. Exhibit A, List of Contract Documents. 

ii. Exhibit B, Scope of Services. 

iii. Exhibit C, Work Authorization Form. 

iv. Exhibit D, General Release. 



3. COMMENCEMENT OF SERVICES. Contractor shall commence its Services on 
___________ , 2023, and shall perform the same in accordance with any schedules set forth in 
these Contract documents, including but not limited to schedules set forth within the Scope of 


Services in Exhibit B. 



4. DISTRICT MANAGER. 



a. The Owner's authorized representative shall be Governmental Management 
Services CF, LLC, (herein referred to as the "District Manager") with a mailing address is 219 E. 
Livingston St, Orlando, Florida 32801, Attention: George Flint; provided, however, that the Owner 
may, without liability to the Contractor, unilaterally amend this Article from time to time by 
designating a different person or organization to act as its representative and so advising the 
Contractor in writing, at which time the person or organization so designated shall be the Owner's 
representative for the purpose of this Agreement. 



b. All actions to be taken by, all approvals, notices, consent, directions and 
instructions to be given by, all notices and other matters to be delivered to, all determinations and 
decisions to be made by and, in general, all other action to be taken by, or given to, the Owner 
shall be taken, given and made by, or delivered or given to the District Manager in the name of 
and on behalf of the Owner; provided, however, that the Owner (and not the District Manager) 
shall be solely obligated to the Contractor for all sums required to be paid by the Owner to the 
Contractor hereunder. 



5. BASIS FOR COMPENSATION AND PAYMENTS. 



a. Provided that the Contractor shall strictly perform all of its obligations 
under this Agreement, and subject only to additions and deductions by Work Authorizations as set 
forth in Article 8, the Owner shall pay to Contractor for its Services as set forth in Article 2, an 
annual Fixed Fee in the amount of $__________, to be paid in twelve equal monthly installments 
of ($__________), together with any additional fees for services rendered in connection with Work 
Authorizations as defined below. 



b. The Contractor shall on the 15th day of each calendar month deliver to the 
Owner an invoice in such form and with such detail as the Owner requires. 



c. Based on the invoice, and the approval issued by the Owner, the Owner 
shall make monthly payments to the Contractor on account of the Fixed Fee plus additional fees 
in connection with Work Authorizations. Such monthly payments shall be made on or before the 
30th day of each calendar month or the 30th day after receipt by the Owner of the Contractor's 
invoice and of such other documentation to verify the amount owed as the Owner may require, 
whichever is later; provided, however, that the Owner shall have no obligation to make payment 
as aforesaid if it has withheld approval of any invoice. 



d. Work Authorizations shall mean orders or directives, in the form attached 
hereto as Exhibit C, issued by the Owner. Work Authorizations shall be issued for repairs or 
emergency services, changes to the scope of the area in which services are required, or for any 
services beyond those set forth in Article 2. Services performed under a Work Authorization may 
be paid either on a lump sum basis, a unit price basis, or a time and material basis in the Owner's 
sole discretion, such amount to be invoiced and paid in accordance with the terms set forth in this 


article, in accordance with paragraphs b. and c. above. Contractor shall not be entitled to 
compensation for Services outside the scope of Article 2 unless Contractor has obtained prior 
written authorization of Owner to perform the same in accordance with the provisions of Article 8 
of this Agreement. 



f. Owner retains the right to reduce any portion of Contractor's Scope of 
Services as set forth in Article 2, or as amended in any Work Authorization, in accordance with 
the provision of Article 8 of this Agreement. Should this occur, a revised Scope of Services and 
Price Sheet will be agreed upon in writing by both Owner and Contractor. 



6. REPRESENTATIONS, WARRANTIES AND COVENANTS. 



a. Contractor hereby represents to Owner that: (i) it has the experience and 
skill to perform the Services as set forth in this Agreement; (ii) that it shall comply with all 
applicable federal, state and local laws, rules, codes and orders of any public, quasi-public or other 
government authority; (iii) it is duly licensed to observe and perform the terms, covenants, 
conditions and other provisions on its part to be observed or performed under this Agreement; (iv) 
it has by careful examination satisfied itself as to: (a) the nature, location and character of the area 
in which the Services are to be performed including, without limitation, the surface conditions of 
the land and all structures and obstructions thereon, both natural and manmade, the surface water 
conditions of the area and, to the extent pertinent, all other conditions; and (b) all other matters or 
things which could in any manner affect the performance of the Services. 



b. The Contractor warrants to the Owner that all materials furnished under this 
Contract shall be new unless otherwise specified, and that all Services shall be of good quality, 
free from faults and defects and in conformance with This Agreement. 



7. INSURANCE: INDEMNIFICATION. 



a. Contractor shall, throughout the performance of its Services pursuant to this 
Agreement, maintain: 



(i) Occurrence basis comprehensive general liability insurance 
(including broad form contractual coverage) and automobile liability insurance, with minimum 
limits of $1,000,000 and $1,000,000, respectively, combined single limit per occurrence, 
protecting it and Owner from claims for bodily injury (including death) and property damage 
which may arise from or in connection with the performance of Contractor's Services under this 
Agreement or from or out of any act or omission of Contractor, its officers, directors, agents, and 
employees; and 



(ii) Workers' compensation insurance as required by applicable law (or 
employer's liability insurance with respect to any employee not covered by workers' compensation) 
with minimum limits of One Hundred Thousand Dollars ($100,000) per occurrence. 





b. All such insurance required in Paragraph 7.a., shall be with companies and 


on forms acceptable to Owner and shall provide that the coverage there under may not be reduced 
or canceled unless thirty (30) days prior written notice thereof is furnished to Owner; the insurance 
required under paragraph 7.a.(i) shall name as additional insured’s the Owner, the Board of 
Supervisors, and the District Manager. Certificates of insurance (and copies of all policies, if 
required by the Owner) shall be furnished to the Owner. In the event of any cancellation or 
reduction of coverage, the Contractor shall obtain substitute coverage as required under this 
Agreement, without any lapse of coverage to Owner whatsoever. 



c. Contractor shall defend (if requested by Owner), indemnify and hold 
harmless, Owner, its Board of Supervisors, and the District Manager, against any and all claims, 
demands, suits, judgments, losses, or expenses of any nature whatsoever (including attorneys fees) 
arising directly or indirectly from or out of: any act or omission of Contractor, its officers, 
directors, agents or employees; any breach of Contractor's representations as set forth in this 
Agreement, or any other failure of Contractor to comply with the obligations on its part to be 
performed under this Agreement. The provisions of this paragraph shall survive the expiration or 
earlier termination of this Agreement, and shall include, but not be limited to, costs and expenses 
of any kind or nature that arise directly or indirectly from or in connection with the presence, 
suspected presence, release or suspected release of any hazardous substance in or into the air, soil, 
surface water, groundwater or soil vapor at, on or about, under or within the real property of the 
District, or any portion thereof, as a result of activities of Contractor under this Contract. 



d. Nothing herein shall be construed as or constitute a waiver of Owner's 

Immunity or limitations on liability beyond those contained in section 768.28, Florida Statutes, or 
other statute or law. 



8. MODIFICATIONS, ADDITIONS OR DELETIONS TO THE SERVICES. 



a. A Work Authorization shall be in writing by the Owner, in the 

form and manner attached to this Agreement as Exhibit C, which shall consist of additions, 
deletions or other modifications to the Agreement. 



b. The Owner may, from time to time, without affecting the validity of the 
Agreement, or any term or condition thereof, issue Work Authorizations which may identify 
additional or revised Scopes of Services, or other written instructions and orders, which shall be 
governed by the provisions of the Agreement. The Contractor shall comply with all such orders 
and instructions issued by the Owner. Upon receipt of any such Work Authorization, the 
Contractor shall promptly proceed with the work, and the resultant decrease or increase in the 
amount to be paid the Contractor, if any, shall be governed by the provisions of Article 5 in this 
Agreement. 



9. PROTECTION OF PERSONS AND PROPERTY. 



a. The Contractor shall be responsible for initiating, maintaining and 
supervising safety precautions and programs in connection with the Services, and shall provide all 
protection to prevent injury to all persons involved in any way in the Services and all other persons, 
including, without limitation, the employees, agents, guests, visitors, invitees and 







licensees of the Owner and community residents, tenants, and the general public that may be 


affected thereby. 



b. All Services, whether performed by the Contractor, its Subcontractors, or 
anyone directly or indirectly employed by any of them, and all applicable equipment, machinery, 
materials, tools and like items used in the Services, shall be in compliance with, and conform to: 
(i) all applicable laws, ordinances, rules, regulations and orders of any public, quasi-public or other 
governmental authority; and (ii) all codes, rules, regulations and requirements of the Owner and 
its insurance carriers relating thereto. In the event of conflicting requirements, the more stringent 
shall govern. 



c. The Contractor shall at all times keep the general area in which the Services 
are to be performed clean and free from accumulation of waste materials or rubbish (including, 
without limitation, hazardous waste), caused by performance of the Services, and shall 
continuously throughout performance of the Services, remove and dispose of all such materials. 
The Owner may require the Contractor to comply with such standards, means and methods of 
cleanup, removal or disposal as the Owner may make known to the Contractor. In the event the 
Contractor fails to keep the general area in which the Services are to be performed clean and free 
from such waste or rubbish, or to comply with such standards, means and methods, the Owner 
may take such action and offset any and all costs or expenses of whatever nature paid or incurred 
by the Owner in undertaking such action against any sums then or thereafter due to the Contractor. 



10. BOOKS AND RECORDS. Contractor shall maintain comprehensive books and 
records relating to any Services performed under this Agreement, which shall be retained by 
Contractor for a period of at least four (4) years from and after the completion of such Services. 
Owner, or its authorized representatives, shall have the right to audit such books and records at all 
reasonable times upon prior notice to Contractor. The provisions of this paragraph shall survive 
the expiration or early termination of this Agreement. Such books and records may be subject to 
public records laws and may be treated as such. 



11. ASSIGNMENT. This Agreement is for the personal services of Contractor and 
may not be assigned by Contractor in any fashion, whether by operation of law, or by conveyance 
of any type including, without limitation, transfer of stock in Contractor, without the prior written 
consent of Owner, which consent Owner may withhold in its sole discretion. Owner retains the 
right to assign all or any portion of this Agreement at any time. Upon such assignment, and 
provided the Assignee shall, in writing, assume Owner's obligations under this Agreement, Owner 
shall be automatically released and discharged from any and all of its obligations under this 
Agreement, and Contractor shall thenceforth look solely to the Assignee for performance of 
Owner's obligations under this Agreement. 



12. SUSPENSION OR TERMINATION. 



a. Anything in this Agreement to the contrary notwithstanding, Owner shall, 
in its sole discretion and without cause, have the right to suspend or terminate this Agreement upon 
thirty (30) days prior written notice to Contractor. In the event of termination, Owner's sole 
obligation and liability to Contractor, if any, shall be to pay to Contractor that portion of the fee 
earned by it, plus any earned amounts for extra Services performed pursuant to Articles 5 and 8, 
through the date of termination. 



b. If the Contractor should become insolvent, file any bankruptcy proceedings, 
make a general assignment for the benefit of creditors, suffer or allow appointment of a receiver, 


refuse, fail or be unable to make prompt payment to Subcontractors, disregard applicable laws, 
ordinances, governmental orders or regulations or the instructions of the Owner, or if the 
Contractor should otherwise be guilty of a violation of, or in default under, any provisions of the 
Contract, then the Owner may, without prejudice to any other right or remedy available to the 
Owner and after giving the Contractor and its surety, if any, seven (7) days written notice, 
terminate the Contract and the employment of the Contractor. In addition, without terminating 
this Contract as a whole, the Owner may, under any of the circumstances set forth above, terminate 
any portion of this Contract (by reducing, in such manner the Owner deems appropriate, the Scope 
of the Service to be performed by the Contractor) and complete the portion of this Contract so 
terminated in such manner as the Owner may deem expedient. 



13. SUBCONTRACTORS. If the Contractor desires to employ Subcontractors in 
connection with the performance of its Services under this Agreement: 



a. Nothing contained in the Agreement shall create any contractual 
relationship between the Owner and any Subcontractor. However, it is acknowledged that the 
Owner is an intended third-party beneficiary of the obligations of the Subcontractors related to the 
Services. 



b. Contractor shall coordinate the services of any Subcontractors, and remain 
fully responsible under the terms of this Agreement; Contractor shall be and remain responsible 
for the quality, timeliness and the coordination of all Services furnished by the Contractor or its 
Subcontractors. 



c. All subcontracts shall be written. Each subcontract shall contain a reference 
to this Agreement and shall incorporate the terms and conditions of this Agreement to the full 
extent applicable to the portion of the Services covered thereby. Each Subcontractor must agree, 
for the benefit of the Owner, to be bound by such terms and conditions to the full extent applicable 
to its portion of the Services. 



14. NOTICE. 



a. Notices required or permitted to be given under this Agreement shall be in 
writing, may be delivered personally or by mail, facsimile, or courier service, and shall be deemed 
given when received by the addressee. Notices shall be addressed as follows: 





If to Owner: Narcoossee Community Development District 

219 E. Livingston St. 

Orlando, Florida 32801 

Attention: Jason Showe 





If to Contractor: _____________________ 

______________________ 

________________________________________ 




and to such other address as either party may direct by notice given to the other as hereinabove 
provided. 



b. Notwithstanding the foregoing, any notice sent to the last designated 
address of the party to whom a notice may be or is required to be delivered under this Agreement 
shall not be deemed ineffective if actual delivery cannot be made due to a change of address of the 
party to whom the notice is directed or the failure or refusal of such party to accept delivery of the 
notice. 



15. LEGAL PROCEEDINGS. 



a. The Agreement shall be construed and interpreted in accordance with the 
laws of the State of Florida and shall constitute the entire and sole understanding of the parties 
hereto notwithstanding any prior or written statements, instructions, agreements, representations, 
or other communications. 



b. Any legal proceeding of any nature brought by either party against the other 
to enforce any right or obligation under this Agreement, or arising out of any matter pertaining to 
this Agreement or the Services to be performed hereunder, shall be submitted for trial, without 
jury, before the Circuit Court of the Ninth Judicial Circuit in and for Orange County, Florida; or, 
if the Circuit Court does not have jurisdiction, then before the United States District Court for the 
Middle District of Florida (Orlando Division); or if neither of such courts shall have jurisdiction, 
then before any other court sitting in Orange County, Florida, having subject matter jurisdiction. 
The parties consent and submit to the jurisdiction of any such court and agree to accept service of 
process outside the State of Florida in any matter to be submitted to any such court pursuant hereto, 
and expressly waive all rights to trial by jury regarding any such matter. 



c. In the event that any provision of the Agreement is judicially construed to 
be invalid by a court of competent jurisdiction, such provision shall then be construed in a manner 
allowing its validity or, if this leads to an impracticable result, shall be stricken but, in either event, 
all other provisions of the Agreement shall remain in full force and effect. 



16. Term. Owner desires to employ the services of Contractor to perform the herein 
described services for a period beginning on the date as described in Article 3, and ending on 

September 30, 2022. Thereafter, the parties have the option of renewing the contract for two (2) 
additional one-year periods upon mutual agreement in writing. 



17. MISCELLANEOUS PROVISIONS. 



a. Any failure by Owner to require strict compliance with any provision of this 
Agreement shall not be construed as a waiver of such provision, and Owner may subsequently 
requires strict compliance at any time, notwithstanding any prior failure to do so. 



b. The acceptance of final payment under this Agreement, or the acceptance 
of final payment upon early termination hereof, shall constitute a full and complete release of 
Owner by Contractor from any and all claims, demands and causes of action whatsoever which 
Contractor may have against Owner in any way related to the subject matter of this Agreement 
and Contractor shall as a condition precedent to receipt of final payment from owner, submit to 
the Owner a fully and properly executed general Release, in the form attached to this Agreement. 


Neither the Owner's review, approval or acceptance of, nor payment for, any of the Services 
required under this Agreement shall be construed to operate as a waiver of any rights under this 
Agreement or of any cause of action arising out of the performance of this Agreement and 
Contractor shall be and remain liable to Owner in accordance with law for all damages to Owner 
caused by the Contractor's performance of any of the Services furnished pursuant to this 
Agreement. 



c. It is understood and agreed that Contractor is acting as an independent 
contractor in the performance of its obligations hereunder, and nothing contained in this 
Agreement shall be deemed to create an agency relationship between Owner and Contractor. 



d. The rights and remedies of Owner provided for under this Agreement are 
cumulative and are in addition to any other rights and remedies provided by law. 



e. This Agreement has been negotiated fully between the parties as an arm's 

length transaction. In addition to the representations and warranties contained in Article 6 of the 
Agreement, the Contractor acknowledges that prior to execution of the Agreement it has 
thoroughly reviewed and inspected the Contract documents, and satisfied itself regarding any 
error, inconsistency, discrepancy, ambiguity, omission, insufficiency of detail or explanation. 
Contractor further acknowledges that the parties have participated fully in the preparation of this 
Agreement and received the advice of counsel. In the case of a dispute concerning the 
interpretation of any provision of this Agreement, all Parties are deemed to have drafted chosen 
and selected the language, and the doubtful language will not be interpreted or construed against 
any Party. 



18. PUBLIC RECORDS. 



A. Contractor shall, pursuant to and in accordance with Section 119.0701, Florida 
Statutes, comply with the public records laws of the State of Florida, and specifically shall: 



1. Keep and maintain public records required by the District to perform the 
services or work set forth in this Agreement; and 



2. Upon the request of the District’s custodian of public records, provide the 
District with a copy of the requested records or allow the records to be 
inspected or copied within a reasonable time at a cost that does not exceed 
the cost provided in Chapter 119, Florida Statutes, or as otherwise provided 
by law; and 



3. Ensure that public records that are exempt or confidential and exempt from 
public records disclosure requirements are not disclosed except as 
authorized by law for the duration of the contract term and following 
completion of the Agreement if the Contractor does not transfer the records 
to the District; and 



4. Upon completion of the Agreement, transfer, at no cost to the District, all 
public records in possession of the Contractor or keep and maintain public 
records required by the District to perform the service or work provided for 
in this Agreement. If the Contractor transfers all public records to the 
District upon completion of the Agreement, the Contractor shall destroy any 


duplicate public records that are exempt or confidential and exempt from 
public disclosure requirements. If the Contractor keeps and maintains public 
records upon completion of the Agreement, the Contractor shall meet all 
applicable requirements for retaining public records. All records stored 
electronically must be provided to the District, upon request from the 
District’s custodian of public records, in a format that is compatible with 
the information technology systems of the District. 



B. Contractor acknowledges that any requests to inspect or copy public records 
relating to this Agreement must be made directly to the District pursuant to Section 119.0701(3), 
Florida Statutes. If notified by the District of a public records request for records not in the 
possession of the District but in possession of the Contractor, the Contractor shall provide such 
records to the District or allow the records to be inspected or copied within a reasonable time. 
Contractor acknowledges that should Contractor fail to provide the public records to the District 
within a reasonable time, Contractor may be subject to penalties pursuant to Section 119.10, 
Florida Statutes. 



C. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION 
OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRATOR’S DUTY TO PROVIDE 
PUBLIC RECORDS RELATING TO THIS AGREEMENT/CONTRACT, THE CONTRACTOR 
MAY CONTACT THE CUSTODIAN OF PUBLIC RECORDS FOR THE DISTRICT AT: 



Governmental Management Services-Central Florida, LLC 

219 E. Livingston St. 

Orlando, Florida 32801 

TELEPHONE: (407) 841-5524 

EMAIL: jshowe@gmscfl.com 





19. E-Verify Requirement. The District is subject to the requirements of section 448.095, 
Florida Statutes, pertaining to the use of the E-Verify system to confirm the work 
authorization status of all employees hired on or after January 1, 2021. 



A. By signing this Agreement Contractor acknowledges and confirms that it is 
registered with and uses the E-Verify system to confirm the work authorization status of 
all new hires. Contractor further confirms that it shall only subcontract work to be 
performed under this Agreement to subcontractors who are registered with and use the EVerify 
system and have provided to Contractor the affidavit described in section 
448.095(2)(b). Contractor must maintain a copy of the subcontractor’s affidavit for the 
duration of this Agreement. 



B. Upon a good faith belief that Contractor has knowingly violated section 
448.09(1), District shall terminate this Agreement. Such termination shall not constitute 
a breach by the District. In addition, Contractor may not thereafter be awarded a public 
contract for at least 1 year after the date on which this Agreement was terminated and 
shall be liable to District for any additional costs incurred thereby as a result of the 
termination. 



C. Upon a good faith belief that any of Contractor’s subcontractors have 
knowingly violated section 448.09(1), but the Contractor otherwise complied with this 


subsection, District shall promptly notify the Contractor and order the Contractor to 
immediately terminate its contract with the subcontractor.” 























IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed affective 
as of the day and year first above written. 











Contractor: Owner: 

_____________________ NARCOOSSEE COMMUNITY 

_____________________ DEVELOPMENT DISTRICT 

_____________________ 219 E. Livingston St. 

ORLANDO, FL 32801 











By:_______________________ By:__________________________ 



Its:_______________________ Its:__________________________ 



Dated:_____________________ Dated:________________________ 








EXHIBIT C 



WORK AUTHORIZATION FORM 





Exhibit C 

Work Authorization 
Contract No. 

Contract No. 

Date: 

Work Authorization No. ____-_ _ _ - _ _ _ 

Budget 
Code: CDD 



. 

To: (Company Name) 



Pursuant to the Maintenance Services Agreement dated _________, the Contractor agrees to perform 
the services described below for a fixed fee to be computed in the manner set out below or in 
accordance with Article 5 of the Agreement. 



Description of Work Authorization services: 



 Bill to: District 



The following is/are applicable to this Work Authorization as marked: 



A. As a result of this Work Authorization, the Contractor shall be compensated a fee in the amount of 
$___________ 



B. Contractor shall proceed immediately with this Work Authorization on a time and material basis in accordance 
with the contract Documents. Time and material tickets should be submitted daily to the Program 
Manager. 



C. Contractor shall proceed immediately with this Work Authorization on a unit price basis in accordance with 
the Contract Documents. 

The total amount of this Work Authorization shall be full and complete consideration to the Contractor for performance of 
the services set forth above and the Contractor hereby waives any and all claims arising out of or related to the services 
covered by this Work Authorization. 



Contractor shall commence the aforesaid authorized services upon the execution hereof and shall perform the same in 
accordance with the terms and conditions of the Agreement which remain in full force and effect. 



This Work Authorization represents the entire and integrated agreement between the parties, and supersedes all prior 
negotiations and qualifications, for these authorized services; but this Work Authorization and the services contemplated 
herein is, except as otherwise specifically provided herein, subject to all the terms and conditions of the Agreement including 
without limitation, those concerning payment. 




Accepted and Agreed by Contractor: 

For Owner: 





Company Name 

Narcoossee Community Development District 





By: 



Date: 



By: 



Date: 













By: 



Date: 



By: 



Date: 





For Review and Approval (if applicable): 



District Engineer: 

By: 



Date: 







Completed by: 



Date: 


















EXHIBIT D 

GENERAL RELEASE 





The undersigned, for and in consideration of the payment of the sum of $____________ , 
paid by Narcoossee Community Development District, (hereinafter referred to as Owner), receipt 
of which is hereby acknowledged as complete compensation for performance of Contract Number 
_____________, does hereby fully and completely discharge and release the Owner, its agents, 
employees, consultants, officers, directors, successors and assigns, the District Manager, and the 
District Engineer from any and all debts, accounts, promises, damages, liens, encumbrances, 
causes of action, suits, bonds, liabilities, judgments, claims and demands whatsoever, in law or in 
equity, which the undersigned ever had, now has or might hereafter have on account of labor 
performed, material furnished or services rendered, directly or indirectly, for the contract between 
the parties dated ________________ (the Contract). The undersigned here certifies that all 
material, suppliers, subcontractors or others furnishing labor, goods, supplies or materials in 
connection with the Contract have been fully paid and satisfied and hereby agrees to hold harmless 
and indemnify Owner from any such claims, liens, demands, judgments, causes of action, suits or 
other liabilities which Owner/Engineer may incur as a result of any such non-payment or other 
dispute. The undersigned further agrees that in the event Owner is required, in its sole discretion, 
to enforce this release or the Contract in court proceedings or otherwise, then Owner shall be 
entitled to recover reasonable attorneys fees and costs incurred, whether incurred at trial, on appeal 
or in alternative dispute resolution. 





Witnesses: _________________________________ 

Print Name of Contractor 

______________________________ 





______________________________ __________________________________ 

Authorized Signature 







STATE OF FLORIDA 

COUNTY OF __________________ 



The foregoing instrument was acknowledged before me this ___ day of ______________, 

2018, by ____________________________, who is personally known / produced identification. 





__________________________________ 

Notary Public 

State of Florida at Large 

My Commission Expires: 




Lawsuits & Legal 
N/A 



Providing exceptional landscape services to 
partners across the state of Florida. 


United We Grow! 



Uniting partners through exceptional 

landscape services 



 

 

 

 

 

 

 

Landscape & Irrigation Maintenance Proposal 

Prepared for 

Narcoossee Community Development District 

November 2022 

 


 

 









407.814.2400 tel 







2809 Forsyth Road 



Winter Park, FL 32792 












 

 

 

 

 

REQUIRED DOCUMENTS 

 

 

 

 

 

 


 

 




NARCOOSSEE COMMUNITY DEVELOPMENT DISTRICT 



ACKNOWLEDGMENT OF RECEIPT OF DOCUMENTS 

AND PROPOSAL SIGNATURE FORM 





This Proposal for landscape maintenance services has been submitted on this ____ day of 
_ ____, 2022 by ___________________________ [company] whose business address 
is______________________________________________________________ 
__________________________, telephone number is ________________________, and fax 
number is ____________________. 



The undersigned acknowledges, by the below execution of this proposal, that all 
information provided herein has been provided in full and that such information is truthful and 
accurate. Proposer agrees through submission of this Proposal to honor all pricing information 
sixty (60) days from the date of the Proposal opening, and if awarded the contract on the basis of 
this Proposal to enter into and execute the services contract in substantially the form included in 
the proposal documents. 



Proposer understands that inclusion of false, deceptive or fraudulent statements on this 
proposal constitutes fraud; and, that the District consider such action on the part of the Proposer 
to constitute good cause for denial, suspension or revocation of a proposal for work for the 
Narcoossee Community Development District. 



Furthermore, the undersigned acknowledges receipt of the following addenda, the 
provisions of which have been included in this Request for Proposal. 





Addendum No. ______________________ dated ________________________ 



Addendum No. ______________________ dated ________________________ 



Addendum No. ______________________ dated ________________________ 



Addendum No. ______________________ dated ________________________ 



Addendum No. ______________________ dated ________________________ 


















Addendum #1 

RFP 2023-100 


Landscape Maintenance Services 




November 14, 2022 



To: All Prospective Bidders: 




The following changes, additions, clarifications, and deletions amend the Bid 
Documents of the above captioned Project and shall become an integral part of the 
Contract Documents. Please note the contents herein and affix same to the 
documents you have on hand. Indicate on the Bid Form that this Addendum has been 
received. 




Section 6. Pricing Form: 




• The Pricing Sheet has been updated to reflect only monthly 
irrigation inspections. See attached. 





















Please sign and return by mail or fax to (407) 841-5524. 




NAME OF FIRM: _________________________ 




SIGNATURE: _____________________________ 
DATE: ___________________________________ 








































Landscape Maintenance is all about the details. 

We’re committed to getting the details right, so 

you can enjoy your landscape and take pride in its 

appearance. 

From week to week, month to month, and year to 

year, there are 

hundreds of details 
that need to be 
coordinated for your landscape to looks its best. 


Assuring that none of those details are overlooked 

requires a professionally administered, 

integrated 

Landscape Maintenance program 
. 
TM 
. 
Our Landscape Maintenance teams are trained 
in our industry’s Best Practices. They behave 
as if they were a part of your staff and work 








Synchronizing routine maintenance activities 

like mowing, edging, weeding, trimming and 

clean-up, with fertilization and pest management 

applications, and your irrigation system’s schedule 

and maintenance is no easy task. 

That’s why we incorporate all the details of our 

landscape services into 

your Plan for Success 

hard to 

solve problems while they’re still called 

opportunities 

. If the unexpected happens, our 

teams respond to correct the problem, quickly and 

professionally. 

Your dedicated Account Manager will provide 












You need your landscape to look its best, but 

you’re not quite sure where to get started. 

Whether you need a landscape design plan for 

a new development or just want to enhance a 

few feature areas in your existing landscape, our 

Landscape Designers are ready to help you see 

your landscape’s full potential. 
Our Designers are specially trained, creative 
professionals. 


 They’re knowledgeable about 

all the latest concepts in landscape design and 

they’re also familiar with your area’s local plant 

materials. This ensures that what they select to 
plant will thrive once it’s in the ground. 
you can actually see what your new landscape 
will look like, before it’s planted. You’ll be a part 
of the process from beginning to end. 
And best of all, 
we offer Landscape Design as a 








The last thing you want is to invest in a 

landscape installation project, only to see the 

plants fail within the first year. 

Working with a Landscape Designer starts with 

a meeting to find out what your goals are for 

your project. They’ll create 

photo renderings 

 so 

complimentary service to current Landscape 

Maintenance clients when we install your 

landscape enhancement. 

© 2018 Yellowstone Landscape • www.yellowstonelandscape.com 

Landscape Design 












Yellowstone Landscape has made safety 

our number one priority. 

 We know that we 

are equally responsible for the safety of our 

employees, and our clients’ residents, employees, 

guests and their property. 

Our commitment to safety includes providing a 
safe, healthy work environment, 
kept free from 


hazards. Whether starting or ending the day 

at one of our branch locations, traveling over 

the area’s roadways, or at a client’s work site, all 

Yellowstone Landscape employees are trained 
to 
Strict Compliance to All OSHA 
Regulations 
• Weekly Tailgate Talks Conducted with All 
Field Service Teams 








behave professionally and remain alert 

 to all 

potential safety hazards they may encounter. 

Our Commitment to Safety includes: 

• 

New Employee Training on Safe 

Operating Procedures 

• 

• 

Annual Safety Rodeos with Industry 

Safety Experts 

• 

Dedicated Safety Officers in Each Branch 

Location 

• 












Our clients’ properties have earned dozens of National Landscape Awards of Excellence, the highest honor 

given in the professional landscape industry. They’ve been recognized as some of the most outstanding 

commercial landscaping projects in the country. Below is a partial listing of our award-winning projects: 

© 2020 Yellowstone Landscape • www.yellowstonelandscape.com 

Industry Recognition 

Rockstar BMX Park 

; Houston, Texas; 2020 
Old Palm 
; Palm Beach Gardens, Florida; 2019 


The Peninsula 

; Charlotte, North Carolina; 2019 

Emory Johns Creek Hospital 

; Atlanta, GA; 2019 
Del Webb Lake Oconee 
; Orlando, Florida; 2016 
Cane Island Amenity Village 
; Houston, Texas; 2016 
Tradition 
; Port St Lucie, Florida; 2015 








; Greensboro, Georgia; 2018 

Mesa Del Sol 

; Albuquerque, New Mexico; 2018 

Hermann Park 

; Houston, Texas; 2017 

Walton Riverwood 

; Atlanta, Georgia; 2017 

Swan and Dolphin Resort 

Rob Fleming Park 

; The Woodlands, Texas; 2014 

AAA Headquarters 

; Orlando, Florida; 2013 

Technology Park Atlanta 

; Atlanta, Georgia; 2013 

Boeing 787 Facility 


As a leader in the landscaping industry we have 

an added responsibility to be good stewards of 

our natural resources. We also understand that 

many clients have become keenly aware of the 

need to reduce their environmental impact. 

Our initiatives toward responsible 

environmental stewardship include: 

Integrated Pest Management 

: IPM Programs 

use a combination of targeted management tools 

rather than broad blanket applications to create 

an environment free from pests and disease. 
Innovation Irrigation 
: This includes smart 


controllers, rain sensors, micro irrigation 

and drip irrigation to eliminate water waste, 

integrating recycled water intakes where natural 

sources are available. 
Reducing Carbon Emissions 
: Installing 
the right plant material for your property’s 
environment reduces the water consumption 
necessary for your plants and trees to thrive. 
© 2020 Yellowstone Landscape • www.yellowstonelandscape.com 








: EFI equipment 

used by our service personnel reduces our fuel 

consumption by 25% compared with traditional 

outdoor power equipment. Our firm’s EFI 

equipment purchases over the past 6 years have 

dramatically reduced greenhouse gas emissions 

over previously used carbuerated models. 

Drought-Tolerant Plants & Trees 

Environmental 

Stewardship 












At Yellowstone Landscape, we know that our 

people are what have made us the company we 

are today. 

Our 2500 Full Time Landscape Professionals 

include industry veterans, many with more than 

20 years of experience providing professional 

landscape services. We also recruit and hire 

some of the brightest young talent in the 

industry, recruited from the nation’s finest 

colleges and university Horticulture and 

Agronomic programs. 

We’re proud that over 75% of our management 
staff hold advanced degrees and certifications 
related to their current position’s responsibilities. 


Our training programs reach far beyond our 

industry’s Best Practices. We conduct ongoing 

Safety Training for our crews, to guarantee that 

they’re working safely for you. Members of our 
management staff receive formal Customer 








Service Training, teaching them how to 

understand your expectations and communicate 

with you effectively and professionally. 

We’re proud of our people. We want you to be 

proud of your landscape service partner. 

© 2018 Yellowstone Landscape • www.yellowstonelandscape.com 

Our People. Your Partner. 








Principal Officers 

Tim Portland 

 has served as 

Chief Executive Officer 

 of Yellowstone Landscape 


Narcoossee CDD 



Josh Cochran 

Branch Manager 











Brian Wester 

Regional Vice President 




 

As the branch manager of our Orlando-North branch, Josh is responsible for 
overseeing the location’s current and upcoming projects. He coordinates 
operations, which includes personnel, equipment, safety regulations, plant 
material and other resources. He works with each project to maintain the highest 
quality projects and services. 

Josh brings several years of green industry experience to the Orlando-North 
location of Yellowstone Landscape. 

Education 

Seminole State College, Sanford, FL 

Associate of Science, Drafting and Design, CAD Specialization 

Relevant 
Experience 

Branch Manager, Yellowstone Landscape – Orlando, FL 

2019 - present 

Responsible for landscape maintenance and installation operations, works with all 
plans and specifications for each project and has extensive knowledge of the 
budget and service expectations, hires and coordinates landscape management 
crews, balances the workload and materials needed for each project, maintains upto-
date roster of all personnel and job activities, identifies equipment and 
resources needed for each project, assures that preventive maintenance is 
performed on all equipment, and conducts regular inspections of in-progress 
projects. 

 

Operations Manager, Yellowstone Landscape– Orlando, FL 
2015-2017 
Responsible for landscape maintenance and installation operations, scheduled 
crews routes for entire branch, interviewed and hired all employees, worked with 
mechanic to ensure all equipment remained in servable and working manner, 
identified training needed for personnel, and worked with Safety team to ensure 
all safety guidelines and standards were being followed. 


 

Senior Account Manager, Yellowstone Landscape- Orlando, FL 

2017-2018 

Arranges, schedules, and directs daily landscape services, ensures peak efficiency 
of each project, ensures delivery of high-quality projects and services to clients, 
establishes long-term relationships with clients, identifies opportunities to 
enhance client properties, conducts field-safety training and encourages safety 
procedures, conducts ongoing operation training, and maintains regular 







communications with clients. 



Route Manager, TruGreen– Orlando, FL 

2009-2014 

Applied fertilization, herbicide, insecticide, and fungicide on all properties in 
accordance with the State of Florida Department of Agriculture and Florida Best 
Management Practices standards ,gained extensive knowledge of how plants and 
turf grasses grow and what they need in order to thrive in the Central Florida 
climate. 



Operations Manager, Kelli Green Landscape– Casselberry, FL 

2005-2009 

Oversaw all payroll and employee issues, created routes for multiple landscape 
maintenance crews, worked directly with owner and gained knowledge on 
company finances and how to better understand how a business is ran. 


 

 

Professional 
Summary 

As an Account Manager of Yellowstone Landscape, Lathan is responsible for 
coordinating, implementing, and maintaining landscape maintenance and 
installation projects and keeping clients updated on properties and projects. 

Education and 
Certifications 

University of Central Florida, Orlando, FL 

Business Management 

South Florida Community College, Avon Park, FL 

Associate in Arts 

Relevant 
Experience 

Account Manager, Yellowstone Landscape – Orlando, FL 

2019-present 
Planning and scheduling field operations, management mow and detail crews, 
communicating with clients, selling enhancement services, assisting in training 
and employee development, ensuring a safe work environment for employees. 
Experience in HOA, resort, and CDD landscaping. 


Landscape Department Manager, SiteOne Landscape Supply – Orlando, FL 

2002-2019 

Maintained inventory, stocking, and assisting customers in correcting 
problems in their landscape, trained in horticulture and agronomics for 
commercial and residential properties, gained extensive knowledge of plants 
and turf grasses and what they need in order to thrive in Central Florida. 

 
Operations Manager, Jerry Davis Landscaping – Orlando, FL 


1998-2002 

Managed maintenance routes and scheduling, worked with upper 
management to ensure complete care of customer needs, managed multiple 
job sites and crews, and over saw completion of work weekly. 


 

 

Professional 
Summary 

As an Account Manager of Yellowstone Landscape, David is responsible for 
coordinating, implementing, and maintaining landscape maintenance and 
installation projects and keeping clients updated on properties and projects. 

 

As a Fert/Chem Manager for Yellowstone Landscape, David is responsible for 
scheduling applications according to contract specifications, using the latest 
technologies and materials to ensure insects, diseases, and the health of the 
plant or turf material is at its highest quality. 

Education and 
Certifications 

Valencia College, Orlando FL 

General Studies 

Certified Pest Control Operator 

OSHA Level II Hazardous Materials Operations 

Relevant 
Experience 
Account Manager and Fert/Chem Manager, Yellowstone Landscape – 
Orlando, FL 
2015-present 


Planning and scheduling field operations, management mow and detail crews, 
communicating with clients, selling enhancement services, assisting in training 
and employee development, ensuring a safe work environment for employees. 
Experience in HOA, resort, and CDD landscaping. Responsible for operations 
of branch’s fert/chem department, fert/chem reporting, and scheduling. 

 

Route Manager, Trugreen Chemlawn – Orlando, FL 

2011-2015 
Responsible for checking and maintaining plants and turf of Trugreen clients, 
trained in horticulture and agronomics specifically for commercial properties, 
gained extensive knowledge of plants and turf grasses and what they need in 
order to thrive in Central Florida. 


 

Manager, B&M Landscaping – Orlando, FL 

2009-2010 

Managed maintenance routes, demolitions, and install projects, applied 
fertilizer and chemicals to control the health of the properties. 

 










Yellowstone Landscape understands your need to ensure that any potential landscape partner operates in a 
manner that supports long-term stability, and to verify our ability to provide services to your property in 
the future. 
Our firm was established nearly a decade ago, by combining already successful, regional landscape 
companies that had existed for more than twenty years, before they joined together to form Yellowstone 
Landscape. Since 2008, we’ve been linked by a common goal to better serve our clients, sharing decades of 
experience in landscape design and installation, tree care services and landscape maintenance. As one of 
the landscape industry’s fastest growing and most respected commercial landscaping companies, we 
proudly serve more than 3000 clients from 30 local branch operations facilities across 8 states in the South 
and Southwest. This makes us one of the largest commercial landscaping companies in the United States. 
We are incorporated in the state of Delaware, chartered in January of 2008. As a privately held company, it 
is not our practice to disclose financial statements, however, we can confirm that our firm’s annual revenue 
exceeded $174,000,000 in 2017. We also attest that we operate our company in accordance with all generally 
accepted best accounting practices, as have been confirmed by independently conducted audits each year 
since our founding. As a part of the investment portfolio of CIVC Partners, a private equity firm based in 
Chicago, Illinois, Yellowstone is fully prepared to fund any capital expenses necessary to ensure our ability 
to perform services at full capacity in advance of the stated contract start date, should we be selected as 
your landscape contractor. 
Bank Reference Information: 
Kyle Blummer 
Antares Capital, L.P. 
Chicago, IL 60661 
P: 312.638.4042 




The listing below represents all settled and current litigation to which the company has been a party in the 
past five (5) years: 

 



Case 



Settled Date 



Nature of Litigation 

 

 

 

Yellowstone Landscape – Central, Inc. v. 
MMDC, LLC 


R.L. Ford v. BIO Landscape & 
Maintenance, Inc. 

January 2015 

Lease Contract Dispute 

Austin Outdoor, LLC v. Former Employee 
March 2014 
*Prior to 2015, Yellowstone Landscape operated under the trade names Austin Outdoor and BIO Landscape 
and Maintenance, and retains the rights to those names as dba entities today. 





Violation of Confidentiality and Non- 
Solicitation Agreement Compliance 

Austin Outdoor, LLC v. Radco Property 
Management 

June 2017 

Contract Dispute 

Austin Outdoor, LLC v. Former Employee 

September 2017 

Violation of Non-Solicitation 
Agreement Compliance 

 


 

 

 

 

 

 

EXPERIENCE & REFERENCES 

 

 

 

 

 

 

 

 

 












We are proud to serve Public Sector clients 

across the South, and to be a part of some 

tremendously successful projects beautifying 

our local communities. 

We understand the 

challenges that local governments and agencies 

face in managing their public green spaces. 
Public parks, trails, and streetscapes create 
unique opportunities to enrich the lives of your 


community’s residents. Investing in professional 

landscape services delivers a consistently high- 

quality appearance, and does so at a lower cost 

than in-house grounds maintenance services. 
Our professional landscaping services offered 
spaces. With services like raising tree canopies 
and making sure drains are kept clear of debris, 
our Landscape Professionals partner with you 
to keep your residents safe from hazards. And, 
in case of a natural disaster or extreme weather 








to Public Sector clients include award-winning 

Landscape Design and Installation teams, ready 

to deliver beautiful landscape enhancements and 

installations. When we continue to maintain the 

project for you, we can even extend our normal 

warranty on installed plant materials. 

We’ll also work with you to identify any possible 

liabilities or hazards in your community’s public 

event, our crews will be there to assist with clean 

up after the storms have passed. 

© 2018 Yellowstone Landscape • www.yellowstonelandscape.com 

Services for 

Public Sector Clients 


At Yellowstone Landscape, we pride ourselves on building lasting relationships with our clients. 
These clients have entrusted us as their landscape maintenance partner and would be happy to speak 
with you about our firm and the services that we provide for them. 





Project Name: 

Client Since: 

Services Provided: 

Client Contact Information: 













Project Name: 

Client Since: 

Services Provided: 


Client Contact Information: 




















Project Name: 

Client Since: 

Services Provided: 

Client Contact Information: 







Reunion East and Reunion West CDDs 
2008 
Landscape Design & Installation, Landscape Maintenance 
Alan Scheerer, Field Operations Manager 
407.398.2890 
ascheerer@gmscfl.com 
Solterra CDD 
2016 
Landscape Design & Installation, Landscape Maintenance 
Larry Krause, District Manager 
DPFM Management & Consulting, LLC 
250 International Parkway, Suite 208, Lake Mary, FL 32746 
321.263.0132 ext. 742 
lkrause@dpfmc.com 
Dowden West CDD 
2018 
Landscape Design & Installation, Landscape Maintenance 
Alan Scheerer, Field Operations Manager 
407.398.2890 
ascheerer@gmscfl.com 



Project Name: Westside CDD 
Client Since: 2015 
Services Provided: Landscape Maintenance, Landscape Design & Installation 
Client Contact Information: Andy Hatton, Project Manager 



November 2, 2022 
Jason Showe, District Manager 
Governmental Management Services 



 

 

 

 

 

 

STARTUP PLAN 

 

 

 

 

 

 

 

 

 

 






This checklist is provided as an outline of the initial tasks that our Landscape Maintenance teams will perform as we 
begin serving We’ve divided the tasks over the first 30, 60, and 90 days of service in order to provide you with a tool 
to monitor and measure our team’s performance as we begin our partnership as your landscape maintenance service 
partner. 



First 30 Days 
















o Complete an irrigation audit of the entire system 
o Present irrigation deficiencies with plan for corrections 
o Begin maintenance – mowing, blowing, and edging 
o Spend significant amount of time cleaning up the areas that have been neglected (entrance features, beds 
along Dowden Road) 
o Spot treat weeds in turf areas to be reclaimed 
o Continue weed control in planting beds 
o Apply fertilizer to struggling shrubs on the property 
o Begin insect and disease program on all plant material 
o Perform first turf fertilizer application 
o Walk Property with Property Manager to identify other areas of concern 



Days 31-60 

o Walk property with Property Manager to evaluate improvements 
o Evaluate our “Approach to Services” and make any necessary adjustments 
o Walk property with Property Manager to evaluate improvements 
o Assess results from actions taken in 30-day and 60-day plans. 
o Continue irrigation maintenance/inspections 
o Continue turf weed applications as needed 
o Monitor and treat insect and disease problems in plant material throughout property 








o Continue irrigation maintenance and inspections 

o Continue routine maintenance – mowing, blowing, and edging 

o Retreat turf weeds 

o Continue RoundUp applications throughout property 

o Monitor and treat insect and disease problems in plant material throughout property 

o Discuss options to improve “curb appeal” in high profile areas 



Days 61-90 

o Continue routine maintenance – mowing, blowing, and edging 


November 14, 2022 
Jason Showe, District Manager 
Governmental Management Services 



Our plan is to staff the project with a 3 man crew 3 days per week in the summer months, and a 3-4 
man crew 1.5 days per week in the winter months. 

 

We are quality based and our number of employees may fluctuate due to workload and weather 
pattern changes. If more crew members are needed in certain weeks, we will make the adjustments. 
We will have an experienced chemical applicator assigned to complete the monthly fertilizer and 
chemical programs. This applicator will also be brought in as needed for any issues that may arise 
from fungus or insects. Detail will be broken into sectional areas to complete a detail cycle every 

month. There will also be people that will be trained in proper use of post emergent spraying. This 
will allow us to stay on top of weed growth. There will be a seasoned crew leader that can 
communicate with anyone who they may encounter and is trained in proper horticultural techniques. 
There will be an Account Manager that oversees the crew and is responsible for walking the site 
weekly and creating a task list for the crew. Arborists and Pest Managers will also be responsible for 
walking the site and making notes of any items to address and doing reports for the property on any 
chemical or fertilizer treatments. The Branch Manager will meet bi-weekly with the Account 
Manager to ensure the project is performing to a high standard. 

 

 

We at Yellowstone feel we can be an integral part of the team at Narcoossee CDD and can live up to 
the expectations that come with such a pristine property. We are constantly looking for opportunities 
where a lasting relationship can occur and we know with our team’s experience, we can build that 
relationship by performing quality work and communicating with management on a regular basis. 
Thank you again for this chance to provide a proposal for Narcoossee CDD. Please don’t hesitate to 
reach out if you would like to speak with anyone on our team. 

 

Sincerely, 

 

 

Nicole Ailes 

Business Development Manager 

 

559.977.4719 




Daily Task List Order: 





















1. Crew receives task list from account manager based on his site observations days prior to 
service. 
2. Crew leader drives/walks job to determine if any adjustments to plan are needed and if any 
emergency type tasks are needed such as large branches or limb removals. 
3. Account manager meets crew on site. 
4. Assign tasks to specific crew members. 
5. Crew member begins edging all turf and bed areas. 
6. Crew member begin mowing turf areas and picking up trash. 
7. Crew member begins string trimming around all obstacles. 
8. Crew members begin blowing off all areas. 
9. Account manager will assess work completed and will communicate progress with the GMS 
site manager 
10. If anything was missed, we will send team members back to make adjustments or if it’s very 
minor, it will be addressed next visit. 





















Narcoossee Community Development District 

Mowing Map 

 



Day 1 

Day 2 










Narcoossee Community Development District 

Three Week Detail Rotation 

 



Week 1 

Week 2 

Week 3 








 

 

 

 

 

 





















 


















September 25, 2022 





Narcoossee Community Development District 

Governmental Management Services, LLC 

6200 Lee Vista Boulevard, Suite 300 

Orlando, FL 32822 





The Objective and Scope of the Audit of the Financial Statements 



You have requested that we audit the financial statements of Narcoossee Community 
Development District, (the “District”), which comprise governmental activities and each major fund 
as of and for the year ended September 30, 2022, which collectively comprise the basic financial 
statements. We are pleased to confirm our acceptance and our understanding of this audit 
engagement by means of this letter for the year ending September 30, 2022 and thereafter if 
mutually agreed upon by Narcoossee Community Development District and Berger, Toombs, 
Elam, Gaines & Frank. 



The objectives of our audit are to obtain reasonable assurance about whether the financial 
statements as a whole are free from material misstatement, whether due to fraud or error, and to 
issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of 
assurance but Is not absolute assurance and therefore is not a guarantee that an audit conducted 
in accordance with auditing standards generally accepted in the United States of America (GAAS) 
will always detect a material misstatement when it exists. Misstatements can arise from fraud or 
error and are considered material if, individually or in the aggregate, they could reasonably be 
expected to influence the economic decisions of users made on the basis of these financial 
statements. The risk of not detecting a material misstatement resulting from fraud is higher than 
for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, 
misrepresentations, or the override of internal control. 



The Responsibilities of the Auditor 



We will conduct our audit in accordance with (GAAS). Those standards require that we comply 
with applicable ethical requirements. As part of an audit in accordance with GAAS, we exercise 
professional judgement and maintain professional skepticism throughout the audit. We also: 



• Identify and assess the risks of material misstatement of the financial statements, whether 
due to fraud or error, design and perform audit procedures responsive to those risks, and 
obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. 



• Obtain an understanding of internal control relevant to the audit in order to design audit 
procedures that are appropriate in the circumstances but not for the purpose of 
expressing an opinion on the effectiveness of the District’s internal control. However, we 
will communicate to you in writing concerning any significant deficiencies or material 
weaknesses in internal control relevant to the audit of the financial statements that we 
have identified during the audit. 


 

• Evaluate the appropriateness of accounting policies used and the reasonableness of 
significant accounting estimates made by management, as well as evaluate the overall 
presentation of the financial statements, including the disclosures, and whether the 
financial statements represent the underlying transactions and events in a manner that 
achieves fair presentation. 


 

• Conclude, based on the audit evidence obtained, whether there are conditions or events, 
considered in the aggregate, that raise substantial doubt about the District’s ability to 
continue as a going concern for the reasonable period of time. 


 

Because of the inherent limitations of an audit, together with the inherent limitations of internal 
control, an unavoidable risk that some material misstatements may not be detected exists, even 
though the audit is properly planned and performed in accordance with GAAS. 

 

We will maintain our independence in accordance with the standards of the American Institute of 
Certified public Accountants. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


The Responsibilities of Management and Identification of the Applicable Financial 
Reporting Framework 

 

Management is responsible for: 

 

1. Identifying and ensuring that the District complies with the laws and regulations applicable 
to its activities, and for informing us about all known violations of such laws or regulations, 
other than those that are clearly inconsequential; 


 

2. The design and implementation of programs and controls to prevent and detect fraud, and 
for informing us about all known or suspected fraud affecting the District involving 
management, employees who have significant roles in internal control, and others where 
the fraud could have a material effect on the financial statements; and 


 

3. Informing us of its knowledge of any allegations of fraud or suspected fraud affecting the 
District received in communications from employees, former employees, analysts, 
regulators, short sellers, vendors, customers or others. 


 

The Board is responsible for informing us of its views about the risks of fraud within the entity, 
and its knowledge of any fraud or suspected fraud affecting the entity. 

 

Our audit will be conducted on the basis that management acknowledges and understands that 
it has responsibility: 

 

1. To evaluate subsequent events through the date the financial statements are issued or 
available to be issued, and to disclose the date through which subsequent events were 
evaluated in the financial statements. Management also agrees that it will not conclude on 
subsequent events earlier than the date of the management representation letter referred 
to below; 


 

2. For the design, implementation and maintenance of internal control relevant to the 
preparations of fair presentation of financial statements that are free from material 
misstatement, whether due to fraud or error; and 


 

3. To provide us with: 


 

a. Access to all information of which management is aware that is relevant to the 
preparation and fair presentation of the financial statements including information 
relevant to disclosures; 




 

b. Draft financial statements, including information relevant to their preparation and 
fair presentation, when needed to allowed for the completion of the audit in 
accordance with the proposed timeline; 





c. Additional information that we may request from management for the purpose of 
the audit; and 




 

d. Unrestricted access to persons within the District from whom we determine it 
necessary to obtain audit evidence. 




 

As part of our audit process, we will request from management written confirmation concerning 
representations made to us in connection with the audit, including among other items: 

 

1. That management has fulfilled its responsibilities as set out in the terms of this 
arrangement letter; and 


 

2. That it believes the effects of any uncorrected misstatements aggregated by us during the 
current engagement and pertaining to the latest period presented are immaterial, both 
individually and in the aggregate, to the financial statements taken as a whole. 


 

Reporting 

 

We will issue a written report upon completion of our audit of Narcoossee Community 
Development District’s financial statements. Our report will be addressed to the Board of 
Narcoossee Community Development District. We cannot provide assurance that an unmodified 
opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our 
opinion, add an emphasis-of-matter or other-matter paragraph(s), or withdraw from the 
engagement. 

 

Records and Assistance 

 

During the course of our engagement, we may accumulate records containing data that should 
be reflected in the of Narcoossee Community Development District books and records. The 
District will determine that all such data, if necessary, will be so reflected. Accordingly, the District 
will not expect us to maintain copies of such records in our possession. 

 

The assistance to be supplied, including the preparation of schedules and analyses of accounts, 
has been discussed and coordinated with Jason Showe. The timely and accurate completion of 
this work is an essential condition to our completion of the audit and issuance of our audit report. 

 

Other Relevant Information 

 

In accordance with Government Auditing Standards, a copy of our most recent peer review report 
has been provided to you, for your information. 

 

Either party may unilaterally terminate this agreement, with or without cause, upon sixty (60) days 
written notice subject to the condition that the District will pay all invoices for services rendered 
prior to the date of termination. 


Fees, Costs and Access to Workpapers 

 

Our fees for the services described above are based upon the value of the services performed 
and the time required by the individuals assigned to the engagement, plus direct expenses. 
Invoices for fees will be submitted in sufficient detail to demonstrate compliance with the terms of 
this engagement. Billings are due upon submission. Our fee for the services described in this 
letter for the year ending September 30, 2022 will not exceed $3,050 unless the scope of the 
engagement is changed, the assistance which of Narcoossee Community Development District 
has agreed to furnish is not provided, or unexpected conditions are encountered, in which case 
we will discuss the situation with you before proceeding. All other provisions of this letter will 
survive any fee adjustment. 

 

In the event we are requested or authorized by of Narcoossee Community Development District 
or are required by government regulation, subpoena, or other legal process to produce our 
documents or our personnel as witnesses with respect to our engagement for of Narcoossee 
Community Development District, of Narcoossee Community Development District will, so long 
as we are not a party to the proceeding in which the information is sought, reimburse us for our 
professional time and expenses, as well as the fees and expenses of our counsel, incurred in 
responding to such requests. 

 

The audit documentation for this engagement is the property of Berger, Toombs, Elam, Gaines, 
& Frank and constitutes confidential information. However, you acknowledge and grant your 
assent that representatives of the cognizant or oversight agency or their designee, other 
government audit staffs, and the U.S. Government Accountability Office shall have access to the 
audit documentation upon their request and that we shall maintain the audit documentation for a 
period of at least three years after the date of the report, or for a longer period if we are requested 
to do so by the cognizant or oversight agency. 

 

Access to requested documentation will be provided under the supervision of Berger, Toombs, 
Elam, Gaines, & Frank audit personnel and at a location designated by our Firm. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Information Security – Miscellaneous Terms 

 

Berger, Toombs, Elam, Gaines & Frank is committed to the safe and confidential treatment of 
Narcoossee Community Development District’s proprietary information. Berger, Toombs, Elam, 
Gaines & Frank is required to maintain the confidential treatment of client information in 
accordance with relevant industry professional standards which govern the provision of services 
described herein. of Narcoossee Community Development District agrees that it will not provide 
Berger, Toombs, Elam, Gaines & Frank with any unencrypted electronic confidential or proprietary 
information, and the parties agree to utilize commercially reasonable measures to maintain the 
confidentiality of Narcoossee Community Development District’s information, including the use of 
collaborate sites to ensure the safe transfer of data between the parties. 

 

If any term or provision of this arrangement letter is determined to be invalid or unenforceable, 
such term or provision will be deemed stricken and all other terms and provisions will remain in 
full force and effect. 

 

Because Berger, Toombs, Elam, Gaines & Frank will rely on of Narcoossee Community 
Development District and its management and Board of Supervisors to discharge the foregoing 
responsibilities, Narcoossee Community Development District holds harmless and releases 
Berger, Toombs, Elam, Gaines & Frank, its partners, and employees from all claims, liabilities, 
losses and costs arising in circumstances where there has been a known misrepresentation by a 
member of Narcoossee Community Development District’s management, which has caused, in 
any respect, Berger, Toombs, Elam, Gaines & Frank’s breach of contract or negligence. This 
provision shall survive the termination of this arrangement for services. 

 

This letter constitutes the complete and exclusive statement of agreement between Berger, 
Toombs, Elam, Gaines, & Frank and of Narcoossee Community Development District, 
superseding all proposals, oral or written, and all other communications, with respect to the terms 
of the engagement between the parties. 

 

Retention of Records 

 

We will return to you all original records you provide to us in connection with this engagement. 
Further, in addition to providing you with those deliverables set forth in this engagement letter, we 
will provide to you a copy of any records we prepare or accumulate in connection with such 
deliverables which are not otherwise reflected in your books and records without which your books 
and records would be incomplete. You have the sole responsibility for retaining and maintaining 
in your possession or custody all of your financial and nonfinancial records related to this 
engagement. We will not host, and will not accept responsibility to host, any of your records. We, 
however, may maintain a copy of any records of yours necessary for us to comply with applicable 
law and/or professional standards or to exercise our rights under this engagement letter. Any such 
records retained by us will be subject to the confidentiality obligations set forth herein and 
destroyed in accordance with our record retention policies. 

 


Please sign and return the attached copy of this letter to indicate your acknowledgment of, and 
agreement with, the arrangements for our audit of the financial statements including our 
respective responsibilities. 



Sincerely, 











BERGER, TOOMBS, ELAM, GAINES & FRANK 

J. W. Gaines, CPA 





Confirmed on behalf of the addressee: 







_______________________________________ 





___________________________ ___, _______ 


ADDENDUM TO ENGAGEMENT LETTER BETWEEN BERGER, TOOMBS, 
ELAM, GAINES AND FRANK AND NARCOOSSEE COMMUNITY 
DEVELOPMENT DISTRICT 

(DATED SEPTEMBER 25, 2022) 

 

 

Public Records. Auditor shall, pursuant to and in accordance with Section 
119.0701, Florida Statutes, comply with the public records laws of the State of Florida, 
and specifically shall: 

 

a. Keep and maintain public records required by the District to perform the 
services or work set forth in this Agreement; and 

 

b. Upon the request of the District’s custodian of public records, provide the 
District with a copy of the requested records or allow the records to be 
inspected or copied within a reasonable time at a cost that does not exceed 
the cost provided in Chapter 119, Florida Statutes, or as otherwise provided 
by law; and 

 

c. Ensure that public records that are exempt or confidential and exempt from 
public records disclosure requirements are not disclosed except as 
authorized by law for the duration of the contract term and following 
completion of the Agreement if the Auditor does not transfer the records to 
the District; and 

 

d. Upon completion of the Agreement, transfer, at no cost to the District, all 
public records in possession of the Auditor or keep and maintain public 
records required by the District to perform the service or work provided for 
in this Agreement. If the Auditor transfers all public records to the District 
upon completion of the Agreement, the Auditor shall destroy any duplicate 
public records that are exempt or confidential and exempt from public 
disclosure requirements. If the Auditor keeps and maintains public records 
upon completion of the Agreement, the Auditor shall meet all applicable 
requirements for retaining public records. All records stored electronically 
must be provided to the District, upon request from the District’s custodian 
of public records, in a format that is compatible with the information 
technology systems of the District. 

 

Auditor acknowledges that any requests to inspect or copy public records relating 
to this Agreement must be made directly to the District pursuant to Section 119.0701(3), 
Florida Statutes. If notified by the District of a public records request for records not in 
the possession of the District but in possession of the Auditor, the Auditor shall provide 
such records to the District or allow the records to be inspected or copied within a 
reasonable time. Auditor acknowledges that should Auditor fail to provide the public 
records to the District within a reasonable time, Auditor may be subject to penalties 
pursuant to Section 119.10, Florida Statutes. 


 

IF THE AUDITOR HAS QUESTIONS REGARDING THE 
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO 
THE AUDITOR’S DUTY TO PROVIDE PUBLIC RECORDS 
RELATING TO THIS AGREEMENT/CONTRACT, THE 
AUDITOR MAY CONTACT THE CUSTODIAN OF PUBLIC 
RECORDS FOR THE DISTRICT AT: 

 

GMS-CF, LLC 

6200 LEE VISTA BLVD, SUITE 300 

ORLANDO, FL 32822 

TELEPHONE: 407-841-5524 

EMAIL: JSHOWE@GMSNF.COM 

 

 

Auditor: J.W. Gaines District: Narcoossee CDD 

 

By: _________________________ By: ________________________ 

 

Title: Director Title: ________________________ 

 

Date: September 25, 2022 Date: ________________________